*Updated 03/27/24*
We are grateful for the time and energy you have invested in getting to know kids and we look forward to hosting you this summer. As you prepare for your trip, please use the links below to access necessary summer trip documents. More links and information will be added as we approach summer 2024, so stay tuned and please visit this page often.
If you have any further questions, please give us a call at 518-891-3010 or drop us an email (saranacvillage@saranac.younglife.org). We look forward to hosting you this summer!
Summer 2024
YL Connect Camp is required for summer 2024. The YLCC Arrival Form replaces the registration packet/A form excel document. Training materials on YL Connect Camp are available through Learning Guides as well as a Quick Guide with videos. Arrival Form specific information can be found here.
Pre-Camp Checklist
On Going
- R1/R2 contracts (see the contract section below)
- Leader Criminal Background Checks and Faith & Conduct Statements
- Leader Resume (vol. leaders complete)
- Leader Recommendation (staff complete for each vol. Leader)
- Summer Camp Leader Orientations (all leaders must complete)
- As many online health forms as possible!
- Medication Rider - For campers taking medications while at camp (see helpful resources below)
1-2 Month(s) Before Camp Trip
- Area Camp Trip Survey We want to learn more about your area before you even arrive! This will allow camp staff and the assignment teams to plan in a way that sets you and your friends up for a great week at camp!
- Send automated E-mail in YLCC for all to complete health form. (instructions)
- Send camp medical requirements page to parents (see helpful resources below)
- Make sure leaders & staff are signed up.
- Medication Rider - For campers taking medications while at camp (see helpful resources below)
- Download Mobile Check in App - Instructions for how to download and use this app.
10 Days Before Camp Trip
- Submit 10-Day Reports: High School | WyldLife - due by noon EST (Leaders legal names and birth dates will be needed to complete this form.)
- Update Arrival Form in YLCC (instructions)
- Finalize Health forms and Medication Riders
- Review the arrival checklist. (below)
2 Days (48 hours) Before Camp Trip
- Complete housing & arrival form in YLCC - due by noon EST
- Please leave any housing notes in the "notes" section on YLCC
- Collect any remaining forms
Arrival Checklist
- All remaining Health Forms
- Medication Rider Forms For campers taking medications while at camp (See helpful resources below)
- Luggage - Tag your luggage to distinguish boys and girls
- Permission for Camper to Leave Camp Early Forms
- Finalized Arrival Form in YLCC.
- Use the Mobile Check In App to Check in Guests. (short video guide)
- Medications collected/labeled (see Helpful Resources below)
- Electronics collected/labeled by area/gender (see Travel Information below)
Required Documents
- Completed Arrival Form from YLCC (including: campers, leaders, housing, leader orientation, & health form status)
- Health, Consent, and Release Form (for Every Camper/Leader - YL6007)
- Leader Screenings (Faith & Conduct/Criminal Background Checks should be up-to-date/not expired)
- Summer Camp Leader Orientation (must be complete before arrival at camp)
- Permission for Camper to Leave Early (if you have someone that needs to leave earlier)
- Prescription Medication Rider (paper copies only available, any camper taking medications, requires a physician's signature.)
NY State Required Documents
- Leader Resume Form (vol. leader complete)
- Leader Recommendation Form (staff complete for each vol. leader)
- NYS Camp Brochure for Parents
Session Specific Resources
Helpful Resources/Contracts
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- YL Connect Camp User Guide
- Summer Camp Medication & Health Form Requirements
- Summer Camp Medication & Health Form Requirements (for parents)
- Camp Reservation System
- Online Health Form Instructions (for Parents)
- Managing Online Health Forms (for Trip Leaders)
- Charter Bus Agreement (recommended)
Contracts(spots), Accountability
- Want to see other camp trips in your week? On your camp trip in YLCC, click the dropdown arrow in the top right and select Camp Trips by Week. This will show you every trip at the camp you are attending organized by week.
- To request an increase or to trade spots, please contact Morgan. Do not make these trades on your own.
- Visit the Camp Fees, Contracts and Accountability page in staff resources for more details.
- R1 contracts are due Jan. 15th via DocuSign (areas are financially responsible for $50 per spot).
- R2 contracts are due April 1 via DocuSign (areas are financially responsible for 90% of these spots).
Arrival & Departure Information
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Arrival
- Day 1 from 1:00 - 4:00pm EST.
*Please call Saranac by 10:00am EST to give your ETA and hear the final arrival reminders.
Departure
- Senior High Departure on Day 6 is at 1:30pm EST, directly after club.
*Please schedule your departure bus to arrive between at 12:30 - 1:00pm EST.
- WyldLife (Jr. High) Departure on Day 5 is at 12:30pm EST, directly after club.
*Please schedule your departure bus to arrive between at 11:30am - 12:00pm EST.
Please be prepared to turn in the following at the Welcome Tent:
- Updated Information for any changes made to YL Connect Camp after the 48 hour mark.
- Health Forms — any health forms that were not filled out online. Make sure you have copies for your return trip, the originals have to remain at Saranac.
- Medication Rider Forms For campers taking medications while at camp (See helpful resources)
- Medications — Please see Summer Camp Medications Requirements above in the Helpful Resources section of this page.
- Electronics — Need to be stored in a container labeled with your area name/number. It's also a good idea to provide zip lock bags for each camper and a Sharpie to label with their name. Please make sure all devices are powered off.
Driving directions are available here.
Other Information
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- Leader Orientation: Please have your leaders complete the Summer Camp Leader Orientation via Young Life Access.
- Electronics: Please collect all personal electronics (cellphones, cellular enabled watches, iPads, laptops, DVD players, etc.) prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. These will be collected upon arrival and stored until your departure.
- Medications: Please collect all prescription medication prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. All medications must be in their original prescription container with the label. These will be collected upon arrival and stored in the Infirmary to be dispensed by our medical team. We will collect all medications except epi-pens, and inhalers.
- Early Departures: If a camper needs to leave separate from the rest of your area, a completed Permission to Leave Camp Early form (YL-1853) must be turned in to the office before the camper is able to leave camp.
- Campers Driving/Riding in Personal Vehicle: If a camper needs to drive their personal vehicle to/from camp OR a camper is riding to/from camp with another minor in their personal vehicle, a completed Permission to Drive To and From Camp (YL-1854) must be completed online before the camp trip.
- Adult Guest Program: We are excited to host the Adult Guest program at Saranac this summer! To fill an open room, please complete the Adult Guest registration form.
- Controlled Substances: As a reminder, use, possession or distribution of illegal and non-medical authorized drugs and/or alcohol is not allowed on camp property or in connection with any Young Life event. Young Life can send individuals home from camp or an event at their own expense and without refund for violating this policy. Young Life may also report violations of this policy to law enforcement as well as to a minor’s parent or guardian. Please refer to the Controlled Substances policy (AS-802) for more information.
- Other Areas Your Week: Want to see which other areas will be at Saranac your week? On your camp trip arrival form in YLCC, click the dropdown arrow in the top right and select "Camp Trips by Week". This will show you every trip at the camp you are attending organized by week.
- Retail Gift Card: Click THIS LINK to pay for a retail gift card (formerly known as a "tab") for your camp trip before arrival. These gift cards can be used in both the store and snack bar.
Due Date Timeline
Camp Dates
Trip Type
10 Day Report Due
YLCC Arrival Form Due
Week 1: June 21 - 26
Senior High
June 11th @12pm (noon)
June 19th @12pm (noon)
Week 2: June 27 - July 02
Senior High
June 17th @12pm (noon)
June 25th @12pm (noon)
Week 3: July 9 - 14
Senior High
June 29th @12pm (noon)
July 7th @12pm (noon)
Week 4: July 15 - 20
Senior High
July 5th @12pm (noon)
July 13th @12pm (noon)
Week 5: July 21 - 26
Senior High
July 11th @12pm (noon)
July 19th @12pm (noon)
Week 6: July 27 - 31
WyldLife
July 17th @12pm (noon)
July 25th @12pm (noon)
10 Day Report
Please select the corresponding report below and have it submitted to the Saranac office before noon (est), 10 days before your arrival.
YLCC Arrival Form
You must have a completed and updated Arrival Form in YL Connect Camp no later than noon (EST), 2 days prior to your arrival at camp. This must include the correct participant type, housing preference, health form status, gender and ethnicity. If you are unsure how to do this, please visit the YLCC User Guide in Staff Resources.
