Beyond Malibu Trip Leader Info

We are grateful for the time and energy you have invested in getting to know kids and we look forward to hosting you this summer. As you prepare for your trip, please use the links below to access necessary summer trip documents. If you have any further questions, please drop us an email.
​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ BeyondMalibu@beyondmalibu.younglife.org
​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ We are here to serve you and make this process as easy as possible!
​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ To begin, please watch the video below.

Summer 2025 Information

Info for All Groups:

Important:​ Participants 18 and under​ will need parent or guardian signatures on ALL forms for Beyond Malibu. This is different than the U.S. age of minority!

 

Reservation Details for Young Life Groups:

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YL Connect Camp

YLCC will be used for registration, payments and trip management tools. A standard registration template has already been added to your YL Connect account and is ready to be customized for your trip.

R1- Contracts due January 15th via DocuSign - deposit of $50/spot due - non-refundable.

R2- Contracts due April 1st via DocuSign - financial commitment of 90% due.

 

Important Details for All Trips

Participant Guides: All Forms (and more!) are outlined in detail in the Participant Guides

Health Forms

Due to the physical element of a Beyond Malibu trip, a physical exam and a physician's signature on Young Life's Health and Consent form​ within 12 months of participating is REQUIRED​ for all participants and leaders. Signed physicals for school or other programs will not suffice. For safety purposes, it is very important that all forms are clear, thorough, printed out in their entirety, and turned into the tr​ip coordinator prior to camp dates. Thank you for your attention to these details!​

All health forms are online, and can be found here. ​ You must first create or sign into your online YL account.

1) Complete the online Health Form and submit. Print out completed Health Form and Physician Signature Page to be signed by doctor.

2) At your doctor visit, make sure to show the Cover letter (below) to the physician and have them sign on the physician's signature page.

2) Have the physician's signature page faxed to the YL health form number on the page.

3) Bring physical copy of both Health Form and Physician Signature Form to Beyond.

 
​Physician Cover Letters

Print either the Backpacking Physician Cover Letter​​ or Sea Kayaking Physician Cover Letter​ and present to your physician at your physical exam along with the Camping Health, Consent and Release Form and physician signature page.

Prescription & Over the Counter Medications:

Our Guides will take possession of and dispense all prescription and over the counter medications for participants 18 and under, except emergency medications such as inhalers and/or EPI pens. Our guides have completed Wilderness Advanced First Aid training and follow guidelines established by our Medical Director regarding the handling, administration, and documentation of prescription medications. Parents are responsible for ensuring that their child has an adequate supply of needed prescription medications for the entire duration of this adventure, including travel time to and from Beyond Malibu. Medications must be in their original container with the pharmacist’s label. Prescription medications not in their original container with the pharmacist’s label (such as a daily pill box) are not acceptable. ​ If your minor is prescribed an EPI pen for severe allergic reactions, Beyond Malibu requires each person to carry at least 2 EPI pens while on a Beyond Malibu Adventure.​

Our guides carry medical kits stocked with a variety of common over the counter medications that may be needed on your trip. If your child regularly takes an over the counter medication that is specific to their needs, please fill out the OTC medication form before arrival.

Allergies/Dietary Restrictions:

We take food allergies and dietary restrictions very seriously. If anyone on the trip has an allergy or dietary concern, our office needs to know so we can best serve your camper and keep them safe and healthy. Please communicate to Beyond Malibu any food allergies or dietary restrictions in your group at least THREE​ weeks before your trip. You can send the following info sheet and questionnaire to any campers with dietary restrictions.

 

Border Crossing:

This only applies to groups traveling from outside Canada.

Malibu and Beyond Malibu Border Crossing Consents​ ​- specific instructions concerning this form will be emailed to the trip coordinator prior to the trip (or can be found here). Must be signed by a parent or guardian and it gives the designated trip leader permission to travel with those under 19.​ A sample form is included in each participant guide.

What type of border identification you need is determined by whether your group is crossing the Canadian border by air or ground, as well as the participant's age:

  • When crossing the Canadian border by air (flying into Vancouver) each passenger is required to carry a passport. Participants 18 and under must also have a Border Crossing Consent Letter (above).
  • When crossing the Canadian border by ground anyone 19 and older must have a passport, or other machine readable/scan-able ID such as an enhanced driver's license, passport card, or Nexus Pass. The best option is always a passport. For participants 18 and under, an original birth certificate, a government issued picture ID, and a Border Crossing Consent Letter (above) will suffice in place of a passport.

 

A Few More Things To remember

10 Day Call-In:

​Expect a zoom call 10 days prior to your trip where we will connect regarding final logistics and trip content.

Trip Preparation:

Just like everything in life, the more you put into your trip the more you will get out of it. Here are a few areas to think about as you go through the steps of planning and preparing for a trip.

  • Content: We work hard to tailor each adventure to each group. ​ Start thinking about what you want for your Beyond Experience. Read the document Trip Leadership and Content for Leaders​ to help guide your planning. Then fill out the Trip Questionnaire​ by June 1st​ (the link will be emailed to you by May 1st) to tell us who will be on your trip, what you want to study, and the kind of mountain or kayaking experience you want to have.
  • Equipment: Get your group together, go through the equipment list (below in More Resources), and start filling in the gaps. Let us know if you have any questions!
  • Training: Beyond is physically STRENUOUS!! It is CRUCIAL to train! Get your group together for some pre-trip workouts–­ hikes, walks, runs, anything is better than nothing ­– not only will it help to get everyone prepared for the upcoming challenge, it will start the group bonding process. View the Physical Preparation guides below for helpful tips and a training schedule for your trip. Mental training is a great idea as well: Take cold showers, sleep on the ground, train your mind to push through hard situations.

Final Trip Preparation

More Resources for Leaders:

Travel Details

The Basics

MOUNTAIN TRIPS: you need to arrive at the Malibu Landing in Egmont, BC by 10:30 am on Day 1​ of your trip. You will return to your cars and depart by 3:00 pm on Day 8​ of your trip.

SEA KAYAK TRIPS: you need to arrive at the Malibu Landing in Egmont, BC between 1 - 3 pm on Day 1​ of your trip. You will depart between 10 am - 12 pm on Day 8​ of your trip. ​ ​

The Trip

Flying to Seattle, WA or Vancouver, BC: details

​Helpful time allotment information:

  • Seattle To Canada Border: 2 hours
  • Border Crossing: 0-4 hours details
  • Vancouver Airport to Ferry: 1 hour
  • Canada Border to Ferry Terminal Horseshoe Bay: 1 hour
  • Horseshoe Bay Ferry to Sunshine Coast: 45 min
  • Langdale Ferry Terminal to Malibu Landing, Egmont, BC: ​ 1.5 Hours
  • Total Time From Seattle: 6-10 Hours

​ From the Malibu Landing, all you have to do is park your car, label your keys and board the boat to base camp.

More Resources:

Questions?​ Call us at 206-525-0791 with any questions. We're more than happy to help you plan your travel.