Beyond Malibu Trip Leader Info

We are grateful for the time and energy you have invested in getting to know kids and we look forward to hosting you this summer. As you prepare for your trip, please use the links below to access necessary summer trip documents. If you have any further questions, please drop us an email.
​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ BeyondMalibu@beyondmalibu.younglife.org
​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ We are here to serve you and make this process as easy as possible!
​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ To begin, please watch the video below.

Summer 2025 Information

Info for All Groups:

Important:​ Participants 18 and under​ will need parent or guardian signatures on ALL forms for Beyond Malibu. This is different than the U.S. age of minority!

 

Reservation Details for Young Life Groups:

​ ​

YL Connect Camp

YLCC will be used for registration, payments and trip management tools. A standard registration template has already been added to your YL Connect account and is ready to be customized for your trip.

R1- Contracts due January 15th via DocuSign - deposit of $50/spot due - non-refundable.

R2- Contracts due April 1st via DocuSign - financial commitment of 90% due.

 

Reservation Details for Non-Young Life Groups:

Non-Young Life groups use a Third Party Guest Reservation Agreement, sent by email from the Beyond Malibu Office. Non-Young Life groups affiliated with an organization need to provide proof of insurance following this sample ACORD Form. You will also need to fill out and submit your Trip Questionnaire before your trip.

 

Important Details for All Trips

Participant Guides: All Forms (and more!) are outlined in detail in the Participant Guides

Health Forms

Due to the physical element of a Beyond Malibu trip, a physical exam and a physician's signature on Young Life's Health and Consent form​ within 12 months of participating is REQUIRED​ for all participants and leaders. Signed physicals for school or other programs will not suffice. For safety purposes, it is very important that all forms are clear, thorough, printed out in their entirety, and turned into the tr​ip coordinator prior to camp dates. Thank you for your attention to these details!​

Young Life Groups:

All health forms for YL groups are online, and can be found here. ​ Additionally, participants forms must:

1) Be complete with a physician's signature on the physician's signature page; make sure to show the Cover letter (below) to the physician.

2) Have the physician's signature page faxed to the number on the page.

3) Be printed out and physically brought to Beyond Malibu.

 
​Physician Cover Letters

Print either the Backpacking Physician Cover Letter​​ or Sea Kayaking Physician Cover Letter​ and present to your physician at your physical exam along with the Camping Health, Consent and Release Form and physician signature page.

Non-Young Life Groups:

A complete YL Camping Individual Health and Consent Form is required for all non-Young Life participants. Below, choose what type of health form packet you will need based off of your type of trip. Please bring the form to a physic​al exam and have the physician review and sign the form. After completion, turn your form into your trip leader. More detailed instructions can be found in our participant guides linked above.

Before departing for Beyond Malibu, your form should:

  • Be printed and complete with all insurance and medical information.
  • Be signed by a physician in the "Health Care Recommendations" portion.
  • Turned into your trip coordinator.

Prescription Medications:

According to best practices for British Columbia adventure camps, our Guides will take possession of and dispense all prescription medications for participants 18 and under, except emergency medications such as inhalers and/or EPI pens. Our guides have completed Wilderness Advanced First Aid training and follow guidelines established by our Medical Director regarding the handling, administration, and documentation of prescription medications.

Parents are responsible for ensuring that their child has an adequate supply of needed prescription medications for the entire duration of this adventure, including travel time to and from Beyond Malibu. Medications must be in their original container with the pharmacist’s label. Prescription medications not in their original container with the pharmacist’s label (such as a daily pill box) are not acceptable. Label all over-the-counter meds with the camper’s full name and place them in a Ziploc-type bag. If your minor is prescribed an EPI pen for severe allergic reactions, Beyond Malibu requires each person to carry at least 2 EPI pens while on a Beyond Malibu Adventure.​

Allergies/Dietary Restrictions:

We take food allergies and dietary restrictions very seriously. If anyone on the trip has an allergy or dietary concern, our office needs to know so we can best serve your camper and keep them safe and healthy. Please communicate to Beyond Malibu any food allergies or dietary restrictions in your group at least THREE​ weeks before your trip. You can send the following info sheet and questionnaire to any campers with dietary restrictions.

 

Border Crossing:

This only applies to groups traveling from outside Canada.

Malibu and Beyond Malibu Border Crossing Consents​ ​- specific instructions concerning this form will be emailed to the trip coordinator prior to the trip (or can be found here). Must be signed by a parent or guardian and it gives the designated trip leader permission to travel with those under 19.​ A sample form is included in each participant guide.

What type of border identification you need is determined by whether your group is crossing the Canadian border by air or ground, as well as the participant's age:

  • When crossing the Canadian border by air (flying into Vancouver) each passenger is required to carry a passport. Participants 18 and under must also have a Border Crossing Consent Letter (above).
  • When crossing the Canadian border by ground anyone 19 and older must have a passport, or other machine readable/scan-able ID such as an enhanced driver's license, passport card, or Nexus Pass. The best option is always a passport. For participants 18 and under, an original birth certificate, a government issued picture ID, and a Border Crossing Consent Letter (above) will suffice in place of a passport.

 

A Few More Things To remember

10 Day Call-In:

​Expect a phone call 10 days prior to your trip where we will connect regarding logistics and trip content.

​Trip Registration:

The Young Life Connect Camp (YLCC) Arrival Form​ - due 24 hours before your trip (YL groups only).

Trip Preparation:

Just like everything in life, the more you put into your trip the more you will probably get out of it. Here are a few areas to think about as you go through the steps of planning and preparing for a trip.

  • Content: We work hard to tailor each adventure to each group. ​ Start thinking about what you want for your Beyond Experience. Read the document Trip Leadership and Content for Leaders​ to help guide your planning. Then fill out the Trip Questionnaire​ by June 1st​ (the link will be emailed to you by May 1st) to tell us who will be on your trip, what you want to study, and the kind of mountain or kayaking experience you want to have.
  • Equipment: Get your group together, go through the equipment list (below in More Resources), and start filling in the gaps. Let us know if you have any questions!
  • Training: Beyond is physically STRENUOUS!! It is CRUCIAL to train! Get your group together for some pre-trip workouts–­ hikes, walks, runs, anything is better than nothing ­– not only will it help to get everyone prepared for the upcoming challenge, it will start the group bonding process. View the Physical Preparation guides below for helpful tips and a training schedule for your trip. Mental training is a great idea as well: Take cold showers, sleep on the ground, train your mind to push through hard situations.

Final Trip Preparation

More Resources for Leaders:

Travel Details

The Basics

MOUNTAIN TRIPS: you need to arrive at the Malibu Landing in Egmont, BC by 10:30 am on Day 1​ of your trip (Thursday). You will return to your cars and depart by 3:00 pm on Day 8​ of your trip (the following Thursday).

SEA KAYAK TRIPS: you need to arrive at the Malibu Landing in Egmont, BC between 1 - 3 pm on Day 1​ of your trip (Tuesday). You will depart between 10 am - 12 pm on Day 8​ of your trip (the following Tuesday). ​ ​

The Trip

Flying to Seattle, WA or Vancouver, BC: details

​Helpful time allotment information:

  • Seattle To Canada Border: 2 hours
  • Border Crossing: 0-4 hours details
  • Vancouver Airport to Ferry: 1 hour
  • Canada Border to Ferry Terminal Horseshoe Bay: 1 hour
  • Horseshoe Bay Ferry to Sunshine Coast: 45 min
  • Langdale Ferry Terminal to Malibu Landing, Egmont, BC: ​ 1.5 Hours
  • Total Time From Seattle: 6-10 Hours

​ Mountain trips, from here all you have to do is park your car and board the boat to base camp.

More Resources:

Questions?​ Call us at 206-525-0791 with any questions. We're more than happy to help you plan your travel.