Woodleaf Trip Leader Info

Trip Leaders, we are grateful for the time and energy you have invested in knowing kids. We are looking forward to serving you at Woodleaf this summer. We have been planning and preparing for you and your campers and cannot wait to create a space where they all feel a sense of belonging and excitement as they encounter the Gospel!

Christ’s love compels us to create a culture of Diversity, Equity, and Belonging at Woodleaf, so that we reflect the full breadth of the Kingdom of God and those we serve. A culture of belonging is a core value to ensure that Woodleaf is a place where every person is welcomed, known, heard, respected, and celebrated for the ways they uniquely reflect the image of God. This will be achieved through a posture of listening, learning, relationship, personal sacrifice, and action.

We are committed to this in every effort from the planning of trips, the events at camp, the recruitment and training of our staff and volunteers, and how we serve one another. We are so excited to serve you and can't wait to spend the summer with you!

As you prepare for your trip, please use the information below to plan. This page highlights all of the most pertinent information and resources to equip you for your trip.

All questions can be directed to Benjamin Potter, the Admin Manager for Woodleaf. He can be reached at the Woodleaf office - (530) 675-2252 or bpotter@wdl.younglife.org. Please look over this page, its linked documents, and especially the FAQ section before reaching out for questions.

Summer 2025 Health and Consent Form Process

To send the Summer 2025 Health and Consent form to parents and guardians:

  • From the arrival form in YLConnect Camp, go to Send Individualized Email
  • You will then be able to select which registrants should receive the email.
  • Click send!

Please ensure every camper and leader has completed a health form prior to your arrival at camp.

**In instances when utilizing the online health form is not possible, the most up-to-date paper version​​ can be used.

trip management


Arrival Checklist

  1. All remaining Health Forms
  2. Permission for Camper to Leave Camp Early Forms
  3. Mandatory CA Pre-Camp Health Screening Forms
    High School/WyldLife Form
  4. Finalized Arrival Form in YLCC (update Camp's version at arrival)
A Reminder Regarding Controlled Substances:

“As a reminder, use, possession or distribution of illegal and non-medical authorized drugs and/or alcohol is not allowed on camp property or in connection with any Young Life event. Young Life can send individuals home from camp or an event at their own expense and without refund for violating this policy. Young Life may also report violations of this policy to law enforcement as well as to a minor’s parent or guardian. Refer to policy AS-802 for more information.

Required Documents

Travel Information

Arrival:​ Please schedule your arrival at Woodleaf between3-5 p.m. ​ STRONG EMPHASIS ON 3:00PM!

Departure: Schedule your departure from Woodleaf after​ 12:30​ p.m.​ on the last day of camp (after Say-So club). Buses should arrive between 11:30a-12:30p

Details specific to Woodleaf: (driving directions can be downloaded here)

  1. ​On Day 1, please call the Woodleaf office when you are on the road to give us an ETA for your group. Please call the office again if you are running late!
  2. When you reach Marysville (or Oroville, if you are coming from the North) please call the Woodleaf Office for a 45-minute heads up.
  3. You will be stopped at Penny Pines, which is on the right-hand side of the road before you get to camp, at which point you will be asked to turn in the following:
  • All Camper Electronics & Required Medications (separate containers)
  • Any Paper Health Forms
  • California Health Screening

Contracts(spots), Accountability

  • Check with Benjamin Potter for the most up to date reservation numbers and availability.
  • To request an increase or to trade spots, please contact Benjamin Potter at bpotter@wdl.younglife.org or 530-675-2252. Do not make these trades on your own.
  • Visit the Camp Fees, Contracts and Accountability​ page in staff resources for more details.
  • R1 contracts are due Jan. 15th via DocuSign (areas are financially responsible for $50 per spot).
  • R2 contracts are due April 1 via DocuSign (areas are financially responsible for 90% of these spots).

Due Dates/Timeline

Please view the list below for the due dates/timeline for your 10-Day Report and your Completed Arrival Form in YLCC

Week
Session
Camp Date​s

Trip Type

48 Hour Arrival Form Complete

Week 1

1

June 8 - June 13

SR High

May 29 @ 11:00 AM PST

June 6 @ 11:00 AM PST

Week 2

1

June 14 - June 19

SR High

June 4 @ 11:00 AM PST

June 12 @ 11:00 AM PST

Week 3

1

June 21 - June 25

WyldLife

June 11 @ 11:00 AM PST

June 19 @ 11:00 AM PST

Week 4

2

July 16 - July 21

SR High

July 6 @ ​ 11:00 AM PST

July 14 @ 11:00 AM PST

Week 5

2

July 22 - July 27

SR High

July 12 @ 11:00 AM PST

July 20 @ 11:00 AM PST

Week 6

2

July 29 - Aug 2

Wyldlife

July 19 @ ​ 11:00 AM PST

July 27 @ 11:00 AM PST

10-Day Reports

Please select the corresponding report below and have it submitted to the Woodleaf office before 11AM (PST), 10 days before your arrival.

48 Hour Arrival Form

You must have a completed and updated Arrival Form in YL Connect Camp no later than 11 AM 2 days prior to your arrival at camp. This must include the correct participant type, housing preference, health form status, gender and ethnicity. If you are unsure how to do this, please visit the YLCC User Guide​ in Staff Resources.

FAQ's

We have collected the answers to some frequently asked questions that aren't previously answered in the sections above. If you have an idea to add to this section OR you don't see your answer, please reach out to Benjamin Potter at Woodleaf: bpotter@wdl.younglife.org or 530.675.2252.

  • Summer 2025 Activities | Differences between Types of Camp
    Click the link above for a list of activities that will be offered this summer at Woodleaf as well as a comparison chart between types of camps (Wyldlife, SR High, YoungLives, Capernaum).
  • What to Pack
    Please review the packing list or download it​ and share it with your campers.
  • Weather/Elevation
    In June we typically have warm days and somewhat cool nights, whereas July is much warmer but breezy evenings. Make sure your students are prepared with a rain jacket (unlikely but a possibility) and a sweatshirt/sweater for those nights. Your weather app (looking at Clipper Mills, CA) on your phone should give you accurate predictions for the most part of what to expect.
  • Program Information
    Please see the "Helpful Resources" drop-down section above for the Session Program letters. These will contain information about potential program events, themed outfits, etc.
  • Forms & Health Forms
    All required forms can be found above in the "Required Documents" drop-down section. If you are looking for supportive resources like "health form how-to's for parents" those can be found in the "Helpful Resources" drop-down section above.
  • Pregnant Campers
    The following information is true of any pregnant camper:

    ​ ​ ​ ​ ​ - They cannot be pregnant with multiples (twins, triplets, etc.)
    ​ ​ ​ ​ ​ - They cannot have a high risk pregnancy (bleeding, preeclampsia, high blood pressure, etc.)
    ​ ​ ​ ​ ​ - They cannot be past 34 weeks
    ​ ​ ​ ​ ​ - They must have a doctors signature on their health form.

    Campers who are pregnant can participate in the following activities:

    ​ ​ ​ ​ ​ - Slides/Pool
    ​ ​ ​ ​ ​ - Inflatable in the lake