Woodleaf Trip Leader Info

Trip Leaders, we are grateful for the time and energy you have invested in knowing kids. We are looking forward to serving you at Woodleaf this summer. We have been planning and preparing for you and your campers and cannot wait to create a space where they all feel a sense of belonging and excitement as they encounter the Gospel!

Christ’s love compels us to create a culture of Diversity, Equity, and Belonging at Woodleaf, so that we reflect the full breadth of the Kingdom of God and those we serve. A culture of belonging is a core value to ensure that Woodleaf is a place where every person is welcomed, known, heard, respected, and celebrated for the ways they uniquely reflect the image of God. This will be achieved through a posture of listening, learning, relationship, personal sacrifice, and action.

We are committed to this in every effort from the planning of trips, the events at camp, the recruitment and training of our staff and volunteers, and how we serve one another. We are so excited to serve you and can't wait to spend the summer with you!

As you prepare for your trip, please use the information below to plan. This page highlights all of the most pertinent information and resources to equip you for your trip.

All questions can be directed to Benjamin Potter, the Admin Manager for Woodleaf. He can be reached at the Woodleaf office - (530) 675-2252 or bpotter@wdl.younglife.org. Please look over this page, its linked documents, and especially the FAQ section before reaching out for questions.

Summer 2026 Health and Consent Form Process

Young Life is making updates to the Health and Consent form this year. The new online Health and Consent Form is now live! Questions? Reach out to ylcamping@sc.younglife.org.

As the form is new to everyone this year, we're offering a bit of additional support in the form of three identical optional Trip Leader Calls. The calls will be hosted by Benjamin Potter and Sarah Strong, the camp admin managers for Woodleaf and Lost Canyon. All three calls will last approximately one hour and will cover the same content, so you only need to attend one. The first 20–25 minutes will focus on the new online Health & Consent Form in YLCC, and the remainder of the call will be an overview of the Trip Leader Website.​

trip management


Pre-Camp Checklist
  1. R1/R2 contracts (see the Contract section below) ​​
  2. Leader Criminal Background Checks and Faith & Conduct Statements
  3. Summer Camp Leader Orientations
  4. 10-Day Report
  5. Complete/Updated Arrival Form from YLCC​ (48 hours before arrival)
  6. As many online health forms as possible!
  7. Complete Woodleaf Area Camp Trip Survey
  8. If you have any leaders coming from outside California, please reach out to Benjamin Potter
    ​ ​ at bpotter@wdl.younglife.org regarding additional required CA background checks!


Arrival Checklist

  1. On your arrival morning, finalize the Arrival Form in YLCC
  2. Check all remaining Health Forms and upload any paper forms
  3. Permission for Camper to Leave Camp Early Forms
  4. Mandatory CA Pre-Camp Health Screening Forms
    High School/WyldLife Form
A Reminder Regarding Controlled Substances:

“As a reminder, use, possession or distribution of illegal and non-medical authorized drugs and/or alcohol is not allowed on camp property or in connection with any Young Life event. Young Life can send individuals home from camp or an event at their own expense and without refund for violating this policy. Young Life may also report violations of this policy to law enforcement as well as to a minor’s parent or guardian. Refer to policy AS-802 for more information.

Required Documents including Health Forms

 

Health & Consent form 2026

The new unified Health and Consent Form is now live and ready to use!​ The new updated form replaces the previous health and consent process. Th new form will be used for everyone coming to camp this summer. Below are some resources that can provide instructions and answer any questions you may have, and at the top of this page are three Zoom links for informational calls in February and March.

Paper Health Forms 2026

Paper health forms are now camp-specific. Additionally, paper health forms should be scanned and uploaded prior to your area driving to Woodleaf so that we have enough time to review all of the forms before your arrival. This will help you avoid spending time when you arrive at camp getting any outstanding health forms filled out. Paper health forms can be downloaded and printed from your camp trip in YL Connect by going to the "Related" tab and scrolling down to the bottom of that page. Any old versions of the 6007 will NOT be accepted this summer!!

 

If you have any questions about the new health form process, you can reach the service center at ylcamping@sc.younglife.org or you can reach out to Benjamin Potter at bpotter@wdl.younglife.org.

Helpful Resources

Travel Information

Arrival:​ Please schedule your arrival at Woodleaf between3-5 p.m. ​ STRONG EMPHASIS ON 3:00PM!

Departure: Schedule your departure from Woodleaf after​ 12:30​ p.m.​ on the last day of camp (after Say-So club). Buses should arrive between 11:30a-12:30p. Please let buses know that we have limited space for them to wait, so they should not arrive prior to 11:30am!

Details specific to Woodleaf: (driving directions can be downloaded here)

  1. ​On Day 1, please call the Woodleaf office when you are on the road to give us an ETA for your group. If you are on the road prior to 8am, please call at 8am and not prior. Please call the office again if you are running late!
  2. When you reach Marysville (or Oroville, if you are coming from the North) please call the Woodleaf Office for a last check-in as you will not have cell service for the last 30 minutes of your trip.
  3. You will be stopped at Penny Pines, which is on the right-hand side of the road before you get to camp, at which point you will be asked to turn in the following:
  • All Camper Electronics & Required Medications (separate containers)
  • Any Paper Health Forms that you could not upload
  • California Health Screening

Contracts(spots), Accountability

  • Check with Benjamin Potter for the most up to date reservation numbers and availability.
  • To request an increase or to trade spots, please contact Benjamin Potter at bpotter@wdl.younglife.org or 530-675-2252. Do not make these trades on your own.
  • Visit the Camp Fees, Contracts and Accountability​ page in staff resources for more details.
  • IR contracts are due Oct 30th via DocuSign (areas are NOT financially responsible for spots at this point in the contract cycle)
  • R1 contracts are due Jan. 15th via DocuSign (areas are financially responsible for $50 per spot).
  • R2 contracts are due April 1st via DocuSign (areas are financially responsible for 90% of these spots).

Due Dates/Timeline

Please view the list below for the due dates/timeline for your 10-Day Report and your Completed Arrival Form in YLCC

Week
Session
Camp Date​s

Trip Type

48 Hour Arrival Form Complete

Week 1

1

June 7 - June 12

SR High

May 28 @ 8:00 AM PST

June 5 @ 8:00 AM PST

Week 2

1

June 13 - June 18

SR High

June 3 @ 8:00 AM PST

June 11 @ 8:00 AM PST

Week 3

1

June 19 - June 23

WyldLife

June 9 @ 8:00 AM PST

June 17 @ 8:00 AM PST

Week 4

2

July 6 - July 11

SR High

June 26 @ ​ 8:00 AM PST

July 4 @ 8:00 AM PST

Week 5

2

July 12 - July 17

SR High

July 2 @ 8:00 AM PST

July 10 @ 8:00 AM PST

Week 6

2

July 18 - July 22

Wyldlife

July 8 @ ​ 8:00 AM PST

July 16 @ 8:00 AM PST

10-Day Reports

Please select the corresponding report below and have it submitted to the Woodleaf office before 8AM (PST), 10 days before your arrival.

48 Hour Arrival Form

You must have a completed and updated Arrival Form in YL Connect Camp no later than 8 AM 2 days prior to your arrival​ at camp. This must include the correct participant type, housing preference, health form status, and gender. If you are unsure how to do this, please visit the YLCC User Guide​ in Staff Resources.

FAQ's

We have collected the answers to some frequently asked questions that aren't previously answered in the sections above. If you have an idea to add to this section OR you don't see your answer, please reach out to Benjamin Potter at Woodleaf: bpotter@wdl.younglife.org or 530.675.2252.

  • Summer 2026 Activities | Differences between Types of Camp
    Click the link above for a list of activities that will be offered this summer at Woodleaf as well as a comparison chart between types of camps (Wyldlife, SR High, YoungLives, Capernaum).
  • What to Pack
    Please review the packing list or download it​ and share it with your campers. Please check your session's program letter as well (up above in the "Helpful Resources" tab).
  • Weather/Elevation
    In June we typically have warm days and somewhat cool nights, whereas July is much warmer but breezy evenings. Make sure your students are prepared with a rain jacket (unlikely but a possibility) and a sweatshirt/sweater for those nights. Your weather app (looking at Clipper Mills, CA) on your phone should give you accurate predictions for the most part of what to expect.
  • Program Information
    Please see the "Helpful Resources" drop-down section above for the Session Program letters. These will contain information about potential program events, themed outfits, etc.
  • Forms & Health Forms
    There is a new Health and Consent form as of February 2026!! All required forms can be found above in the "Required Documents" drop-down section. If you are looking for supportive resources like "health form how-to's for parents" those can be found in the "Helpful Resources" drop-down section above.
  • Pregnant Campers
    The following information is true of any pregnant camper:

    ​ ​ ​ ​ ​ - They cannot be pregnant with multiples (twins, triplets, etc.)
    ​ ​ ​ ​ ​ - They cannot have a high risk pregnancy (bleeding, preeclampsia, high blood pressure, etc.)
    ​ ​ ​ ​ ​ - They cannot be past 34 weeks
    ​ ​ ​ ​ ​ - They must have a doctors signature on their health form.

    Per the national policy, pregnant campers of any state cannot participate in any of the following activities:
  • ​ ​ ​ ​ ​ - Bicycles
  • ​ ​ ​ ​ ​ - Water slides
  • ​ ​ ​ ​ ​ - Obstacle courses
  • ​ ​ ​ ​ ​ - Dodge ball/volleyball
  • ​ ​ ​ ​ ​ - Wibit Park (inflatables in the water)
  • ​ ​ ​ ​ ​ - Various relay activities that would be considered “contact”
  • ​ ​ ​ ​ ​ - All challenge courses (zip line, ropes course, swing, climbing wall)
  • ​ ​ ​ ​ ​ - Any other activity deemed by camp staff or the camp director to be dangerous and/or high risk to the participant.