We are grateful for the time and energy you have invested in getting to know kids and we look forward to hosting you this summer. As you prepare for your trip, please use the links below to access necessary summer trip documents. More links and information will be added as we approach summer, so stay tuned and please visit this page often.
If you have any further questions, please give us a call at 845-856-6871 or drop us an email (LakeChampion@lakechampion.younglife.org). We look forward to hosting you this summer!
**Updated 10/3/2024
Younglives trip management
YoungLives Trips - Summer 2025
We cannot wait to have your moms and babies come and experience Jesus at Lake Champion this summer. To make this experience easier for you, we have created a dedicated YoungLives Trip Leader Guide that contains; information, resources, deadlines, and forms related to YoungLives specific camp trips
CLICK HERE - YOUNGLIVES TRIP LEADER GUIDE
Session 3: Program Letter - YLVS
Sr. High & Wyldlife trip management
Pre-Camp Checklist
On Going
- R1/R2 contracts (see the contract section below)
- Leader Screenings (CBC & F&C)
- Leader Resume (vol. leaders complete)
- Leader Recommendation (staff complete for each vol. Leader)
- Summer Camp Leader Orientations - (all leaders must complete)
- As many Health Forms as possible! Summer 2025 Health and Consent
- For all guests - proof of MMR & immunization records (see helpful resources below)
- Medication Rider - For campers taking medications while at camp (see helpful resources below)
1-2 month(s) before camp trip
- Send automated E-mail in YLCC for all to complete health form. (instructions)
- Send camp medical requirements page to parents (see helpful resources below)
- Make sure leaders & staff are signed up.
- Capernaum Registration - Update involvement roles (camper with disabilities or Capernaum Buddy (see helpful resources below)
- For all guests - proof of MMR & immunization records (see helpful resources below)
- Medication Rider - For campers taking medications while at camp (see helpful resources below)
- Download Mobile Check in App - Instructions for how to download and use this app.
Area Camp Trip Survey - 45 Days before camp trip
- Area Camp Trip Survey We want to learn more about your area before you even arrive! This will allow camp staff and the assigned teams to plan in a way that sets up you and your friends for a great week at camp!
10 days before Camp trip
- Submit 10-Day Reports: High School | WyldLife
- Update arrival form in YLCC (instructions)
- Finalize Health forms, MMR & immunization records , Medication Riders
- Review the arrival checklist.
- Start working on Housing Requests
Housing Request Details - Dorm Rooms are combination of 10, 12 and 14 person cabins. The 10 person & 14 person cabins can be connected to accommodate larger groups.
2 days (48 hours) before camp trip
- Complete housing & arrival form in YLCC
- Submit housing by clicking "48 Hour Complete Button"
- Collect any remaining forms
Arrival Checklist
- All remaining Health Forms
- Proof of MMR & immunization records (for anyone that checked they would bring a paper copy of their immunization form)
- Medication Rider Forms For campers taking medications while at camp (See helpful resources below)
- Luggage - Tag your luggage to distinguish boys and girls
- Permission for Camper to Leave Camp Early Forms
- Finalized Arrival Form in YLCC.
- Use the Mobile Check In App to Check in Guests. (short video guide)
- Medications collected & placed in individual Ziploc bags and label with the camper's name and area number. Store all medications in a box/bag labeled with Area Name & Number (see Helpful Resources below)
- Electronics; collected & placed in individual Ziploc bags and label with the camper's name and area number. Store all Electronics in a plastic tote labeled with Area Name & Number (see Travel Information below)
Summer 2025 Updates
Capernaum campers:
- This summer we’re introducing a new involvement role for Capernaum campers. To ensure accurate records, all campers with disabilities should be assigned the guest type of “Camper with a Disability” on the arrival form. This update should be made after registration and before arrival at camp.
- Capernaum buddies should be listed as “Capernaum Buddy.”
- For detailed instructions, refer to the Arrival Form section in the YL Connect Camp Guide.
Staff Dependent Camp Scholarship Process Update:
- Young Life provides camp scholarships for dependents of staff enrolled in Young Life's medical plan. This scholarship allows for reimbursement of the fee for one week-long Young Life camp or event per dependent child (natural, adopted, step or foster child under the age of 26).
- This benefit will be received in the staff person's next available payroll check and will be subject to federal, state and FICA taxes.
- The requesting staff person will work with their area/trip leader in completing the Dependent Camp Scholarship Application to provide proof of attendance and cost. The staff person will then request payment from Benefits for the cost of the camp fee via the Workday one-time payment process. The staff person may work with the area/trip leader to defer payment until this benefit is received.
Changes to Payment Options for Retail Purchases at Camp
- To better support the scale and complexity of our growing mission — internal transfers will no longer be accepted as a form of payment for retail purchases made at camp starting May 1. This includes the store, snack bar, coffee shop, and crafts. Staff and volunteers can use their P Card for purchases or submit a reimbursement request.
Wyldlife Specific Informaiton
- Lake Champion Wyldlife Promo Video
- Wyldlife Activities
Required Documents
❮
- YL Connect Camp is required. Completed Arrival Form from YLCC (including: campers, leaders, housing, leader orientation, & health form status)
- Training materials on YL Connect Camp are available through Learning Guides as well as a Quick Guide with videos. Arrival Form specific information can be found here.
- Health, Consent, and Release Form* (for Every Camper/Leader - YL6007)
- Leader Screenings (Faith & Conduct/Criminal Background Checks should be up-to-date/not expired)
- Summer Camp Leader Orientation - Updated for 2024 (must be complete before arrival at camp)
- Permission for Camper to Leave Early (if you have someone that needs to leave earlier)
- Prescription Medication Rider (paper copies only available, any camper taking medications, requires a physician's signature.)
*NY State requires MMR immunization records to be at camp (must be an official record of immunization from Doctor's office)
NY State Required Documents
- Leader Resume and Recommendation Form (Download)
- Leader Resume Form (Online)
- Leader Recommendation Form (Online)
- NYS Camp Brochure for Parents
Helpful Resources | Contracts
❮
- Wyldlife Camping Policies
- YL Connect Camp User Guide
- Summer Camp Medication & Health Form Requirements
- Summer Camp Medication & Health Form Requirements (for parents)
- Packing List (for Campers/Parents)
- Managing Online Health Forms (for Trip Leaders)
- Charter Bus Agreement (recommended)
Contracts(spots), Accountability
- Want to see other camp trips in your week? On your camp trip in YLCC, click the dropdown arrow in the top right and select Camp Trips by Week. This will show you every trip at the camp you are attending organized by week.
- To request an increase or to trade spots, please contact the Lake Champion office. Do not make these trades on your own.
- Visit the Camp Fees, Contracts and Accountability page in staff resources for more details.
- R1 contracts are due Jan. 15th via DocuSign (areas are financially responsible for $50 per spot).
- R2 contracts are due April 1 via DocuSign (areas are financially responsible for 90% of these spots).
Arrival & Departure Information
❮
- Arrival on (Day 1) is from 1:00 - 4:00pm EST. *Please call Lake Champion by 10:00am EST to give your ETA and hear the final arrival reminders.
- Week 5 Basketball Camp Trips - Arrival is between 1-2:30pm - 1st Basketball Practice begins at 3:00pm | Departure is 12:00pm EST
- Departure: Senior High Departure on (Day 6) is at 1:00pm EST, directly after club. *Please schedule your departure bus to arrive between at 12:00 - 12:30pm EST.
- Departure: Wyldlife (Jr. High) & Young Lives Departure on (Day 5) is at 12:30pm EST, directly after club. *Please schedule your departure bus to arrive between at 11:30am - 12:00pm EST.
Driving directions are available for download here.
Dates/Timeline
❮
2024 Camping Dates and Deadlines
Week 1
1
June 3-8, 2025
SR High
May 24, 2025 @ 12pm (noon)
June 1, 2025 @ 12pm (noon)
Week 2
1
June 9-14, 2025
SR High
May 30, 2025 @ 12pm (noon)
June 7, 2025 @ 12pm (noon)
Week 3
1
June 15-20, 2025
SR High
June 5, 2025 @ 12pm (noon)
June 13, 2025 @ 12pm (noon)
Week 4
1
June 21-26, 2025
SR High
June 11, 2025 @ 12pm (noon)
June 19, 2025 @ 12pm (noon)
Week 5
1.5
June 27 - July 1, 2025
Basketball
June 17, 2025 @ 12pm (noon)
June 25, 2025 @ 12pm (noon)
Week 6
2
July 3-8, 2025
SR High
June 23, 2025 @ 12pm (noon)
July 1, 2025 @ 12pm (noon)
Week 7
2
July 9-14, 2025
SR High
June 29, 2025 @ 12pm (noon)
July 7, 2025 @ 12pm (noon)
Week 8
2
July 15-20, 2025
SR High
July 5, 2025 @ 12pm (noon)
July 13, 2025 @ 12pm (noon)
Week 9
3
July 22-26, 2025
WyldLife
July 12, 2025 @ 12pm (noon)
July 20, 2025 @ 12pm (noon)
Week 10
3
July 27-31, 2025
WyldLife
July 17, 2025 @ 12pm (noon)
July 25, 2025 @ 12pm (noon)
Week 11
3
August 1-5, 2025
WyldLife
July 22, 2025 @ 12pm (noon)
July 30, 2025 @ 12pm (noon)
Week 12
3
August 7-11, 2025
YoungLives
July 28, 2025 @ 12pm (noon)
August 5, 2025 @ 12pm (noon)
10-Day Reports
Please select the corresponding report below and have it submitted to the Lake Champion office before Noon (EST), 10 days before your arrival.
48 Hour Arrival Form
You must have a completed and updated Arrival Form in YL Connect Camp no later than Noon (EST), 2 days prior to your arrival at camp. This must include the correct participant type, housing preference, health form status, gender and ethnicity. If you are unsure how to do this, please visit the YLCC User Guide in Staff Resources.
Other Information
❮
- Leader Orientation : Please have your leaders complete the Summer Camp Leader Orientation via Young Life Access.
- Electronics: Please collect all personal electronics (cellphones, cellular enabled watches, iPads, laptops, DVD players, etc.) prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. These will be collected upon arrival and stored until your departure.
- Medications: Please collect all prescription medication prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. All medications must be in their original prescription container with the label. These will be collected upon arrival and stored in the Infirmary to be dispensed by our medical team. We will collect all medications except epi-pens, and inhalers.
- Early Departures: If a camper needs to leave separate from the rest of your area, a completed Permission to Leave Camp Early form (YL-1853) must be turned in to the office before the camper is able to leave camp.
- Campers Driving/Riding in Personal Vehicle: If a camper needs to drive their personal vehicle to/from camp OR a camper is riding to/from camp with another minor in their personal vehicle, a completed Permission to Drive To and From Camp (YL-1854) must be completed online before the camp trip.
- Adult Guest Program: We are excited to host the Adult Guest program at Lake Champion this summer! To fill an open room, please complete the Adult Guest registration form.
- Controlled Substances: As a reminder, use, possession or distribution of illegal and non-medical authorized drugs and/or alcohol is not allowed on camp property or in connection with any Young Life event. Young Life can send individuals home from camp or an event at their own expense and without refund for violating this policy. Young Life may also report violations of this policy to law enforcement as well as to a minor’s parent or guardian. Please refer to the Controlled Substances policy (AS-802) for more information.”
- Other Areas Your Week: Want to see which other areas will be at Lake Champion your week? On your camp trip arrival form in YLCC, click the dropdown arrow in the top right and select "Camp Trips by Week". This will show you every trip at the camp you are attending organized by week.
- Retail Gift Card: Click THIS LINK to pay for a retail gift card (formerly known as a "tab") for your camp trip before arrival. These gift cards can be used in both the store and snack bar.
