Malibu Club Trip Leader Info

 

Trip Leaders, we are grateful for the time and energy you have invested in knowing kids. We are looking forward to serving you at Malibu this summer. As you prepare for your trip, please use the information below to plan.

Please give us a call (778-331-7944 office), send us an email (malibuclub@malibu.younglife.org) if you have any questions!

Quick List of Documents

Jump to Topic Sections

Trip Management

Deadlines

See Registration Instructions section for exact deadlines for your camp week.

  • R1 - National Standard
  • R2 - National Standard
  • Bus Info - April 1st
  • "Chaperone" Info for border clearance - 10 AM 14 days prior to arrival
  • 10-Day "Call-In" - 10 AM 10 days prior to arrival
  • YLCC Arrival Form - 10 AM 2 days prior to arrival (48 hours)
  • Check-In: Upon Arrival at Camp

Check List:

Do you have:

  • Completed Online Health Forms (or PDF version Oct 2018 or later on paper) for everyone including leaders?
  • A bin for holding electronics for the week?
  • Any Permission for Camper to Leave Camp Early (YL-1855) forms?
  • All of your leader info for the border?
  • All your leaders listed in the Staff/Volunteer Roster with a current CBC?
  • Completed Leader Training on YL Access from all your leaders? It's updated for 2023.

Camp Spots

  • Check YLCC Malibu Club Summer Outreach public report for the most current reservation numbers and availability. If your area does not have staff or volunteers with YL Connect access, please discuss with your regional office.
  • To request an increase or to trade spots, email the camp office at malibuclub@malibu.younglife.org
  • R1 Contracts are due back according to National directions at the very latest via DocuSign with numbers that you will owe a pre-registration amount for.
  • R2 Contracts are due back according to National directions via DocuSign with final numbers of which you will be financially accountable.

Camper Registration Forms (Webconnex)

We have been given some wording from Risk Management of what to include as Terms on your Registration form for your camp trip into Canada.

“I (Camper, Leader, or Parent/Guardian) understand that country entry guidelines may change depending on COVID conditions. I acknowledge that I am responsible for fully understanding and knowing the Canadian border crossing requirements for my child, including those pertaining to COVID. I ensure my child will meet those requirements and maintain the appropriate border crossing documents as well as provide proof of compliance with the border crossing requirements prior to departing for camp.”

If you are unsure of how to add the terms to your registration form, the Webconnex Terms Instructions​ pdf download will help walk you through the steps. (Thank you to Jenny of Issaquah WA for the instructions!)

If you have never used YL Connect Camp:

The first step is to build a registration page to promote your camp trip. To get started, you can follow step-by-step instructions in the Online Learning Guide, schedule time with an expert who can show you what to do, or have the camping support team set up your registration page​ for you.

Finances

  • Be aware of hidden costs if things go awry. In particular, be sure to leave enough time (2-4 hours) for crossing the border so that you don't miss your ferry reservation which will cause you to miss the Princess. This will lead to possible huge financial loss for your area.

Parent Letter

  • The Malibu Fact Sheet​ makes a great base for a parent newsletter or a trip meeting with campers and parents.
  • Please make sure parents are aware of the stipulations for payment of medical services rendered in BC in the event of an emergency more serious than we can tend to on-site. It is noted below in the Health Forms section.

Travel Route

The route is generally as follows:

  • Go from home to the Canadian border (see more below)
  • Drive through Vancouver to the Horseshoe Bay ferry terminal of the BC Ferries. The bus with all our friends on it will get on that ferry. The camp office will provide you with a reservation for this leg.
  • Drive 1 hour and 45 minutes to 2 hours up the Sunshine Coast Highway to the thriving metropolis of Egmont (pop. ~150) and follow signs to the Malibu Landing at 6545 Maple Road.
  • You will leave your bus/vehicle at the Landing and board a vessel, probably the Malibu Princess.
  • Take a leisure cruise up the Jervis Inlet where you will then arrive at the docks of the Malibu Club.

A few things to note

Trip Leader Cell Phone While Travelling

  • The Trip Leader (the adult responsible for your whole trip while they are traveling as well as while they are at camp) will need to have a mobile phone that will be turned on the duration of the trip, including while traveling through Canada. It is of utmost importance that the phone number they have listed on the 10-Day Call-in have the ability to call out as well as receive calls while they are traveling in Canada until cell service disappears up the inlet.

Suggested Border Crossing

  • use the Pacific Hwy Border Crossing (From the States it is on Hwy 543 off I-5, from Canada it is on Hwy 15)
  • Peace Arch could be a zoo, turn off US I-5 before you get there and go to the Pacific Truck crossing.
  • Lynden (US539 or CAN13) and Sumas (US9 or CAN11) are small and will be much slower to process buses, if you are in vans then this could be an option to get away from traffic.

Boats

See the Boat Transportation section​ below for more detailed information.

  • There are two boats you will take to get to Malibu. One is run by the BC Ferries as a subset of the provincial highway system to reach the Sunshine Coast, the other will be a vessel owned and run by Young Life to reach the Malibu Club remote location.
  • Sailing times are subject to change based on number of buses and BC Ferry Reservations. You will be notified by the Malibu Office if any changes have been made. That usually comes in May as that is when we received the reservation times from BC Ferries.
  • If your group misses your assigned boat to camp, you will be charged for all additional costs to transport your area to camp.
  • The camp office will secure a reservation for your bus and passengers on the way to camp from Horseshoe Bay/West Vancouver to Langdale/Sunshine Coast - and for your bus and passengers on the way home from camp from Langdale/Sunshine Coast to Horseshoe Bay/West Vancouver. The camp office does not secure reservations for empty buses after they have dropped off campers or on their way to pick up campers.

Planning for Margin

Plan the departure from your area with enough time to arrive 35-90 minutes prior to your reservation with the BC Ferries Horseshoe Bay Terminal, please give plenty of margin:

  • Buses, the camp office will give you your reservations when they are secured from the BC Ferries.
  • Non-bus vehicles, make the reservations yourself for the BC Ferry sailing the camp office instructs you to be on.
  • Please allow yourself 2 hours at the border to clear Customs and Immigration. Allow for margin.

Buses

  • The length and maximum number of passengers of your buses is due with R2.
  • You are not able to drive your bus to camp. It will go to the Malibu Landing in Egmont and drop off all passengers there.
  • An empty bus run ("dead head") will not receive a reservation on the ferry from us, only charter buses with campers aboard will receive reservations. The rest is for area leadership to work through with your bus company. Have that conversation with your bus company earlier than later.
  • We suggest using Journey Lines for your buses if you are flying into Seattle or driving from the Seattle/Tacoma area. They know Young Life and the Malibu Club well and don't get lost. Phone: 800-584-3527
  • For your trip home please ensure that your buses are at the Malibu Landing in Egmont 45-60 minutes before your arrival. It will be a quick turn around to make the BC Ferry sailing returning home.
  • The camp office will secure a reservation for your bus and passengers on the way to camp from Horseshoe Bay/West Vancouver to Langdale/Sunshine Coast - and for your bus and passengers on the way home from camp from Langdale/Sunshine Coast to Horseshoe Bay/West Vancouver. The camp office does not secure reservations for empty buses after they have dropped off campers or on their way to pick up campers. That information will go out around May when we receive the reservations from BC Ferries.

Second Timers / Repeat Campers

  • Please note all 2nd Timers in YLCC according to the field training guide. Anyone who has been to a YL high school summer outreach camp once before is marked with a 1. Increase numbers from there as applicable. Anyone who has not been to a YL high school summer outreach camp before is left blank. You can think of it as "this person has been to camp 1 time before, so they get marked with a 1" and that might help the notation make sense.
  • Do you have 2nd Timers staying back home while everyone else heads to camp? Check out the Home Team Journal​​ for 2nd Timers to spiritually engage while others are at camp.
  • Do you have 2nd Timers coming on the trip with you? Prepare your 2nd timers to engage in their important role at camp.

Adult Guests

If you have an adult individual or couple that is wanting to come along to Malibu with your camp trip, there is a possibility that they might be good candidates for our Adult Guest program. Young Life's Adult Guest program is a great time to "buy in" adults from your area who are interested in Young Life but are not involved yet, or don't really know what Young Life is about.

"The general purpose of the Adult Guest Program is to expose adults to Young Life who can have a significant impact in a local area or on the mission as a whole. As you consider who to invite to be an adult guest, focus on those who will significantly help the local area, such as leadership on the committee. Include those who can influence public opinion about Young Life, such as a school superintendent, principal, head coach or community leader."

  • The purpose of the Adult Guest program would not be intended for individuals who know and love the ministry and are looking for a way to come to camp. Encourage them to be leaders! The design of the program is to reach out to adults in the hope that they will feel called to partner with the ministry in some fashion.
  • Feel free to share the Adult Guest program section​ of Malibu's website.

Action Steps and Information for registering Adult Guests:

  • Sign in to Staff Resources to view the Availability Report​.
  • Read the AG Program Guide purpose​ and grab the Online Registration Form​ from the AG Program section in Staff Resources.
  • Send in registrations even if there isn't room listed on the Availability Report as we can put them on the waitlist in case someone drops unexpectedly.
  • One registration form per room.
  • One room at Malibu houses 1 married couple or​ 1 single person.
  • Adult Guest fees are collected from an Area's OPERATIONS account, not Campership. See the full YL Adult Guest Policy.

Area Camp Trip Contacts

Please make sure all people who should receive information about your trip are on the list of contacts with the camp office.

  • AD/Primary Contact (input in Mission Security by Regional office)
  • Area Admin (input on your contract or email the camp office)
  • Trip Leader (person attending camp with the trip - input on your contract or email the camp office)
  • Trip Coordinator (not the Admin or AD who is planning the trip and not attending as the Trip Leader - send name to camp office)

The contacts you send in for your area will receive, a few days before each item is due, email reminders to the email address listed in Staff Resources.

  • Everyone listed as a trip contact must have Young Life screening completed and be listed in the YL Staff Directory.
  • Email addresses and phone numbers for the above contacts will pull from Staff Resources, so be sure everyone involved in the trip has their information current in the Young Life account on Staff Resources. We are not able to update that information for you. If you/they see their email or phone listed incorrectly, then they need to change that in Staff Resources themselves.

Young Life Forms

Health Forms (YL6007)

  • Due at Check-In upon arrival at camp
  • Every participant with your group needs to have a YL-6007 health form. Check out the Health Form page in Staff Resources​ for the full picture of all things health form and you can read more about health forms in the Camping Handbook.
  • For your travel to and from camp, ensure you have paper copies of the short form to accompany the campers on the mode of transport they are on in case of an emergency en route.
  • Instructions to share with parents, leaders and trip coordinators
  • Instructions for trip coordinators and admins​ (staff resources link, might need to sign in) to manage (check that everyone is complete and has selected Malibu and the correct dates) and print (use the Travel Short Form for the travel copy) health forms for the camp trip
  • Using the Online Health Form application on the Young Life website will make your life so much easier. If you feel that you may have families who struggle technologically, suggestion: have a Health Form party where you have leaders (with a bit of knowledge on how to fill out the form) with a handful of laptops. One, you have both campers and leaders with high completion rates, and two, you have more interaction between Parents and Leaders.

Permission to Leave Camp Early (YL1853)

  • Due at Check-In upon arrival at camp - completed online by parents ahead of time and the online form will forward to the camp office automatically when submitted. For the form to go to the correct camp office, the Camp Name selected must be correct.
  • If you have any campers leaving Malibu in a fashion different than the rest of the trip, you will need to have the 1853 Permission for Camper to Leave Camp Early​ form filled out, signed by a legal guardian. Full instructions​ are available in Staff Resources.
  • This applies to anyone flying out of camp, even at the same time as the rest of camp.
  • If you have a question or aren't sure if this applies to one of your campers, please contact the Admin Office at malibuclub@malibu.younglife.org.

Leader Screening and Orientation

  • All leaders on your camp trip are required to be listed in the Staff/Volunteer Roster for your area and have a current Criminal Background Check and Faith & Conduct Statement on file with Young Life.
  • All leaders going to any YL camp this summer are required to complete the Summer Camp Leader Orientation​ through YL Access training portal. Due to our remote location and limited communications infrastructure, it is imperative that ALL leaders from your area (even last minute additions) have it documented that they have completed this prior to arriving at Malibu. Please ensure all leaders and staff are marked in YLCC on the arrival form in the Leader Training column for those who have completed it (check mark) and those who haven't (blank).

 

Border Information

We want to make this as smooth of a process for you as possible. This is going to take a little extra effort. Please pour over the information below. If you have questions, call the camp office at 778-331-7944 or email the camp office at malibuclub@malibu.younglife.org.

Deadlines:

Chaperone info - 14 days before your arrival at Malibu at the very latest

  • Legal First Name
  • Legal Middle Name(s)
  • Legal Last Name
  • Date of Birth (incl. the year)
  • Sex
  • Please note anyone who is not an American citizen

Check List:

Do you have:

  1. Legal Proof of Citizenship for all your Chaperones/Leaders and campers?
  2. Parental Consent to Cross the border form for all your campers, must be original?

What the Cdn Border Wants

At the Port of Entry (border crossing):

  • Only one person from the vehicle or bus should speak to the border officers on what steps to take next.
  • Have all ID and guardian consent forms available and well organized in a binder or bin.
  • Customs clearance slip that your bus company will provide if travelling by bus.
  • Adults on the trip are called Chaperones, NOT Leaders.
  • Only Legal Adults, aged 19 or over are chaperones, everyone 18 and under are campers.
  • None of you are coming to work at the camp.

Canada Border Services Criminal Record Checks:

  • Be aware of anyone on your trip who is of legal age and has a record. They may be detained at the border, and possibly refused entry.
  • Canada Border Services runs their own background checks on pretty much everyone coming to camp except the campers themselves. This includes chaperones coming with students.
  • We will not know background check results until you show up at the border. The results will be waiting for you at the border.
  • Guests and chaperones have been refused entry to Canada because of having a record, even for something minor.
  • DUIs, being caught with a fake ID in the past, a simple misdemeanor in your home state that is not a misdemeanor in BC can all stop you from gaining entry into the country.
  • Don't get blindsided by it.
  • They are able to apply for entry ahead of time, something you would want them to look into for themselves now so it does not hold your entire trip up at the border and cause you to miss the ferry. It can take up to a year for that process, so the person themselves should speak to an Immigration lawyer as soon as possible to find out what needs to be done.
  • Please provide the following information for each of your Chaperones (YL Leaders) to the Malibu Office 14 days before your camp trip at the very latest: Legal First Name, Legal Middle Name(s), Legal Last Name, Date of Birth, Sex.
  • Feel free to send the Chaperone list earlier if you have your Chaperone/Leader list complete and there will be no further additions. Drops are fine. Leader additions cannot happen after the 14-day prior to arrival mark.
  • The border does not give us allowances for weekends.
  • We will be sending out reminder emails along the way letting you know this information will be due soon. Emails will go to the addresses listed on Staff Resources.
  • Please check in with us to ensure we have updated names on file for your trip coordinators/trip leader.

Identification for Proof of Citizenship:

It is up to your area to determine what identification is required of students based on the information below.

Options

Please see the Government of Canada webpage​ (section on International Visitors to Canada)

  1. The best option is always a valid passport (this is the only option given on the government webpage)
    - Passports must be intact, no loose pages or lose cover.
    - Passports should expire 6 months after the return date of your trip.
  2. Other options would be machine readable/scannable ID
    - enhanced driver's license
    - passport card, or
    - Nexxus pass.
    -"Real ID" is NOT one of these options as it does not show citizenship documentation within it
  3. Least desired that will slow border processing down (and Canada Border Services continues to verbalize that they would like to see this option taken out)
    - original or certified birth certificate and government issued photo ID

Parental/Guardianship Consent

We provide an excel document as a resource for you to document parental consent to take the students to Canada. The purpose is to show that you are not stealing a bus load of teenagers. We do not want anything in this document turned into us at camp. It is simply a resource to help you. Please keep it in a separate binder for your return trip home. According to Canada Border Services, it must be an original parental signature.

Parental Consent Forms Package for Crossing the Borders

Instructions:
  • Download the Border Crossings Consent excel document
  • Fill out your area and trip leader information at the bottom of the first tab
  • Print one copy of the second tab
  • Print one copy of the third tab for each student who is coming and have the parents fill out all the information by hand and sign it.
  • Keep them alphabetically in a binder and keep them separate from the Health Forms you will turn in to camp to make Check-In at camp faster. We don't want them in the camp office and you will need them for the return trip home.

What the US Border Wants

At the Port of Entry (border crossing):

  • Only one person from the vehicle or bus should speak to the border officers to get directions on what steps to take next.
  • Have all ID and guardian consent forms available and well organized in a binder or bin.
  • Customs clearance slip that your bus company will provide if travelling by bus.

Proof of Citizenship

Options
  1. The best option is always a valid passport.
    - Passports must be intact, no loose pages or lose cover.
    - Passports must expire at very least 6 months after the date of your trip.
  2. Other options would be machine readable/scannable ID such as enhanced driver's license, passport card, or a Nexxus pass.
  3. For those 18 and under traveling with a religious group can present a birth certificate (proof of citizenship) and government issued photo ID (this is not proof of citizenship, but identification that the person named on the birth certificate/ proof of citizenship is the person in front of them). This is according to the US WHTI agreement. Note that this is not an option the CBSA will be pleased with.

Parental / Guardianship Consent

Use the same Consent documents as you did for entering Canada. Please do not throw these away or leave them at Malibu when you arrive here. You will need them for the return trip home.

Non-U.S. Citizen Guests

Please make sure that you have checked with the latest requirements for any students or leaders in your group who either do not have a U.S. passport, or who are dual passport holders. You will need to stay abreast of all changes that are occurr​ing in U.S. Immigration policies and how it will affect people in your group, particularly if you have people with valid student visas, work visas, or green cards understand that their status in the U.S. could change at a moment's notice.

Undocumented Students

Someone who is undocumented means that, although they were born in the States, due to their family situation, they have no proof at all of citizenship. They are usually children of illegal immigrants. We are utterly, utterly delighted that you are walking alongside these often marginalized youth. We would highly recommend not removing any undocumented students from America to bring them to camp. They will probably gain entry to Canada, but it is a very good possibility that they will not be able to return to America. You should plan a trip to another Young Life camp within the U.S. for any undocumented Americans.

Boat Transportation

When you travel to Malibu, you will have two legs of your journey that will be on different boats. The first is a BC Ferry. The second is Young Life's Malibu Princess or a water taxifrom the Malibu Landing (located in Egmont, BC) directly to a dock at camp. We've broken down the travel by boat into two different sections below.

Deadlines:

Due with R2:

  • Number of buses
  • Length of each bus
  • Maximum number of passengers

This will allow us to finalize the reservations for buses on the BC Ferries when they are full of campers

 

Check List:

Bring with you to the BC Ferries, 30-60 minutes before departure time:

  • Form of Payment to pay for vehicle/bus and passengers on the BC Ferries
  • Reservation Number (buses will receive this number from camp office, all other vehicles will need to arrange for a reservation on their own)
  • Number of Passengers in each vehicle/bus

First Boat Leg of your Journey - BC Ferries

Route

You will use the Sunshine Coast Route - Horseshoe Bay Terminal​ to Langdale Terminal near Gibson's Landing, BC.

Reservations

  • Malibu only secures the Ferry Reservations for charter buses with campers aboard. We do not make reservations for any buses traveling empty. You make reservations for empty buses.
  • Due with your R2 from each area: the number of buses, their length, and the maximum number of passengers submitted to the Malibu Office.
  • If your area is taking additional vehicles, or is not taking charter buses, you will need to make the reservations yourself. You can make reservations online at BCFerries.com.
  • For charter buses that you have told us about, we will send you in around May:
    - A booking number for each bus (this is specific to one bus including length and maximum number of passengers, it is not transferrable to another bus)
    - The time of your ferry reservation

Payment

  • Please note travelers are only charged one direction for the full trip.
  • When you pay on the Vancouver side for the ferry, it is round trip.​
  • It is between you and your bus company which of you will cover the bus and driver cost - but someone needs to pay for the bus at the payment gate on arrival so have that arranged ahead of arrival.
  • It is up to your area to at least cover passenger cost associated with BC Ferries. For costs, the Fare Guide for the BC Ferries​ is a PDF on their website, it is the Langdale/Horseshoe Bay route.
  • Check out information on the Experience Cards​ to save your group money for passenger fees. Note there is a surcharge on top of the fee, be sure to include that in your calculations. You can find more on their website: bcferries.com.

At the Ticket Booth

You will need:

  • Your Booking Number that the camp office will send to you in the late Spring when they receive it (see Reservation notes above)
  • A payment method (Experience Cards highly recommended, they will save you money)

On-Board

  • Please have the trip leader check in at the Chief Steward's office on the passenger deck. Let them know which group you are with and who they can page if they are in need of assistance with your group members.
  • Please ask your campers (and leaders) to behave on the ferry. We want to be good stewards of the relationship between Malibu and the BC Ferry crew.
  • Please have your leaders listen for the docking announcement and have all your campers and leaders down to the buses/vehicles right away to avoid off-loading delays.

Second Boat Leg of your Journey - Young Life Vessels

There are two different boats that will bring campers and leaders to Malibu Club.

  • You will receive all information about boat schedules and what boat you are taking from the Malibu Admin Office around the 10-Day Call-in.
  • Either means of transportation give campers a front row view to some of the most amazing scenery B.C. has to offer!
  • All passengers of any boat arranged by camp will be charged the Young Life set Boat Fare.
  • Anyone departing early must have a Permission to Leave Early form submitted by guardians online by arrival.
  • If you have someone arriving or departing camp on some other mode of transportation, you must inform the camp office at least at 10-Day Call-in. You will be charged for the Boat Fare regardless of whether the person took Malibu arranged transportation or took their own alternative method of transportation.

The Malibu Princess

The Malibu Princess is Young Life's very own passenger vessel.

  • Carries up to 375 campers and leaders for the 3 hour voyage from the Malibu Landing​ to Malibu Club, traveling along the Jervis Inlet.
  • If you miss the Princess, you will be charged for the arrangements we make to get your group to camp. See notes in "Missing a boat" below.
  • Please plan accordingly for time at the border so you don't miss the ferry, and so you don't miss the Princess.
  • The Princess schedule for 2023 is to leave the Landing on Day 1 at 1:00 pm, and to leave camp on Day 6 at 1:00 pm.

Water Taxis

If the number of camp guests exceeds the capacity of the Princess (aka, "going into overflow"), some areas may be required to take camp-arranged Water Taxis, also departing from the Malibu Landing.

  • There is no difference in price for the Boat Fare whether your area is assigned to the Princess or a Water Taxi.
  • It will be determined logically by camp trip numbers.
  • Water Taxis might leave at a different time from the Princess depending an a variety of factors. The camp office will communicate departure times.

Important Timing Notes

  • Plan the departure from your area with enough time to arrive at the BC Ferries Horseshoe Bay Terminal 30-90 minutes prior to your scheduled reservation time unless instructed otherwise. You will receive the scheduled reservation time for your buses around May as that is when the BC Ferries will let us know what they are giving us.
  • Please allow yourself about 2 hours or more at the border to clear Customs and Immigration to make it to the ferry on time.
  • For your trip out please ensure your buses are waiting at the Malibu Landing in Egmont 45-60 minutes before your arrival​.

Missing a Boat

  • Most common reason for missing BC Ferry reservation is being delayed at the border crossing.
  • Most common reasons for missing a Young Life boat to camp are missing the BC Ferry reservation or stopping on the Coast road for too long (like in Sechelt or Gibson's) for food or a break.
  • If an area trip misses the prearranged boat they are assigned to (Princess or Water Taxi), the camp staff will make arrangements to get the group to camp.
  • The area will be charged for all additional costs to transport your area to camp, usually extra water taxis needing to be booked. Water Taxis are around $575 to $700 CAD per boat. Each boat holds a maximum of 12 people.
  • The area will still be charged for the Young Life Boat Fare rate per person for Malibu Yachts.

Check List for 14 days prior to arrival:

Do you have:

  • Current emails of those who need to know info for your trip on file with the Camp Office?
  • All of your leader information for the border?
  • Are all of your leaders listed on the Staff / Volunteer Roster with a current Criminal Background Check?
  • Have all your cabin leaders completed the Leader Training​ for the current year? It's updated each year.
  • Any Permission to Leave Camp Early forms?
  • Online Health Form completed by everyone on your trip?

Camp Trip Contracts

See the Camp Fees, Contracts, and Accountability​ section under Camping on Staff Resources (SR login required for access) for full information on the contract timelines, fees, financial accountability, and how to add / drop / trade spots

R1 Contracts
  • Due according to nationally set dates
  • Areas are not financially responsible for the spots they claim at this point
  • Deposit of $50 per spot is due
R2 Contracts
  • Due according to nationally set dates
  • Financially commitment of 90%

Please contact the camp office at malibuclub@malibu.younglife.org if you have any questions.

14-Day Leader / Chaperone Info

Canada Border Services

Due: 10:00 am 14 days prior to arrival​ at camp at the very latest

Submit to the office:

  • Legal First Name, Middle Name(s), and Last Name
  • Date of Birth including the year
  • Sex

Areas flying directly to Vancouver, at this point, do not need to submit

Young Life Screening
  • ALL leaders need to be listed on the Staff/Volunteer Roster with a current Criminal Background Check (CBC) on file.
  • No one should be coming to camp as a cabin leader without being listed as either a staff or a volunteer with Young Life.
  • The same time you are gathering information for the border would be a good time to check to make sure all CBCs are up to date and everyone is listed on the Young Life roster.

10-Day "Call-In" Pre-Arrival Reporting

Due: 10:00 am PST 10 days prior to arrival​ at camp at the very latest

You will be asked for the following information, please have it handy when filling out the 10-Day Call-in form:

  • Trip Leader contact info (the person in charge who is actually on the bus)
  • Break down of male/female numbers of campers and leaders (should match what is in YLCC)
  • Any special needs for campers or leaders (physical, dietary, emotional, cognitive)
  • Any life threatening allergies for campers or leaders
  • Information on any campers or leaders arriving late or departing early - then a 1853 Permission for Camper to Leave Camp Early​ (staff resources login required) will need to be turned in at Check-In, Day 1 at camp
  • Other physical/health/safety limitations or concerns we should be aware of in your group

24-Hour Arrival Report in YL Connect

Due: 10:00 am PST 1 day​ prior to arrival at camp at the very latest

  • All areas must use YL Connect Camp as directed by YL national standards - see the training video for the Arrival Form​ for step by step instructions
  • We will pull information from that online check-in document including number of registrants, health form status, and housing. Be sure to have completed all the steps (don't forget number of times at camp!) as we will pull the data from there to complete Arrival.
  • Areas that designated by Field as "volunteer-led" mission units will receive separate instructions directly from the camp office

Camper / Leader Life at Malibu

Mail

There is nothing better than getting a letter from home while you are away at camp! We love being able to get notes and care packages to leaders and campers while they are here for the week. Due to our remote location, it takes a very long time (and we mean VERY) for letters and especially packages to arrive here at Malibu. In order for a piece of mail to get here in time, we recommend parents/friends send it​ 4-6 weeks in advance, as it will need to clear customs and make its way up the inlet. We will hold mail here for campers that have yet to arrive and prefer to hold them before their arrival than to received it after they have left camp.

If a parent is sending a care package, have them write "Gift" and give a very low value on any customs documentation. If there are duties charged on the item, the camper may have to pay the fees on their package before it can be picked up from the post office, and thus the recipient may leave the country before they receive their gift. We cannot pay duty or brokerage fees for packages received, if fees are applied at the border and charged to us we will expect payment from the parents or from your area. This can be very expensive.

Address Mail in the following format:

Camper's Name
Camper - (Dates they are at camp)
Malibu Club
6545 Maple Road
Egmont, BC V0N 1N0
Canada

If mail is sent the day your trip leaves, or while you are at camp, recipients will not receive the mail, and it will be returned to the sender at their cost.

Retail & Area Tabs

The retail and concession areas during your camp trip include:

  • Canteen on the Princess voyage
  • Hamilton's Standard - Coffee Shop
  • Inn - Ice Cream Parlour and Snack Shop
  • Trader - Clothing, Gifts, and Books
  • Bead Hut - Crafts

Payment Types

All retail areas accept both U.S. and Canadian currency​ and cheques. The stores at camp accept Visa, Mastercard, American Express, and Discover. The canteen on the Princess accepts cash.

Many U.S. debit cards will flip to credit when you cross the border, and if credit has been disabled on the card, then it will decline at time of purchase. Have campers and leaders check the settings on their credit cards prior to departing home.

We do not have an ATM at camp so if someone wants to use cash, they must bring it with them.

Campers are able to buy digital gift cards for use in the Malibu retails stores on-site (not on the Princess) online ahead of their arrival to camp. Or parents/grandparents/supporters are able to buy it for them and have the code sent to the camper's email. Buy online Malibu store gift cards here.

Area Tabs

We would love to help you set up Area Tabs in the Totem Inn (snack shop) and Hamilton's (coffee) so your leaders can enjoy one-on-ones. It is much easier for each area to set up an Internal Transfer then you can designate a specific limit for each concession area and not have to worry about working out the refund on Day 6, as we will only charge you for the amount that you spend (eg. if your tab was made for $100, but you only use $60, then we'll only charge the $60).

Tabs set up in the stores with cash or credit card won't get refunded automatically, only the Internal Transfer Area Tabs will be refunded at the end of the week.

For setting up Area Tabs, please be sure to complete the 10-Day Call-in section for Area Tabs with the amounts you are looking to do. The 10-Day Call-in form is the best place to submit that information. You can email the camp office if you have other questions.

All Internal Transfer amounts will be set up in Canadian Dollars.

Health Insurance

In the event of an emergency situation where a guest requires further medical care than what we can provide on-site, they will be transported to the hospital. The BC health care system is not able to directly bill American insurance companies, so payment for all medical services is due upon services rendered. When the patient returns home, they can submit the receipt to their health insurance company for reimbursement.

Lost & Found

All found items, including valuables, are gathered to the Linen Nook that is located under the Sitka dorm near Crossroads. If an items is missing throughout the camp week, they can check with the Nook to see if it has been found.

If they discover something is missing, or it hasn't been located, by the time they return home, direct them to the Contact page of the Malibu website and half way down is a button for Lost & Found. They can report the missing items there and someone from the department will be in contact with them to arrange shipment if the item is found.

What to Pack

Malibu Club provides all bedding for your stay (sheets, towels, pillows, and blankets).

Make sure to bring...

  • Clothes that you can get dirty
  • Warmer clothes for the evening
  • Closed-toed shoes for some of the activities
  • At least one pair of long pants for some of the activities
  • One nice outfit
  • Toiletries
  • Bathing suit and towel for the pool
  • Rain jacket
  • Sunscreen
  • Spending money, credit card that works in Canada
  • Camera
  • Medicine
  • Passport and any other government required documents for entering a foreign country

Cabin Leader

  • Items based on the Program letter sent to the area
  • Thermometer for mid-week covid check

Infirmary

The Infirmary is covered by at least one BC licensed physician, and either a second BC licensed physician, or nurse or paramedic. They are available for general health ailments that come up through the camp week during clinic hours that are for half an hour after breakfast and half an hour after dinner. For emergency situations, they will be contacted by property staff.

Medications

Campers with prescription medications will come in to the infirmary on Main Street between 4:30 and 5:00 after arrival with a / their leader (a leader from an area can bring more than one kid) to meet with the medical team and turn prescription medications in. The medical team will make a plan with the leader and camper at that time based on what is needed for each student’s medical needs.

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