Trip Leaders, we are grateful for the time and energy you have invested in knowing kids. We are looking forward to serving you at Malibu this summer. As you prepare for your trip, please use the information below to plan.
Please give us a call (778-331-7944 office), send us an email (malibuclub@malibu.younglife.org) if you have any questions!
See Registration Instructions section for exact deadlines for your camp week.
Do you have:
We have been given some wording from Risk Management of what to include as Terms on your Registration form for your camp trip into Canada.
“I (Camper, Leader, or Parent/Guardian) understand that country entry guidelines may change depending on COVID conditions. I acknowledge that I am responsible for fully understanding and knowing the Canadian border crossing requirements for my child, including those pertaining to COVID. I ensure my child will meet those requirements and maintain the appropriate border crossing documents as well as provide proof of compliance with the border crossing requirements prior to departing for camp.”
If you are unsure of how to add the terms to your registration form, the Webconnex Terms Instructions pdf download will help walk you through the steps. (Thank you to Jenny of Issaquah WA for the instructions!)
If you have never used YL Connect Camp:
The first step is to build a registration page to promote your camp trip. To get started, you can follow step-by-step instructions in the Online Learning Guide, schedule time with an expert who can show you what to do, or have the camping support team set up your registration page for you.
The route is generally as follows:
A few things to note
See the Boat Transportation section below for more detailed information.
Plan the departure from your area with enough time to arrive 35-90 minutes prior to your reservation with the BC Ferries Horseshoe Bay Terminal, please give plenty of margin:
If you have an adult individual or couple that is wanting to come along to Malibu with your camp trip, there is a possibility that they might be good candidates for our Adult Guest program. Young Life's Adult Guest program is a great time to "buy in" adults from your area who are interested in Young Life but are not involved yet, or don't really know what Young Life is about.
"The general purpose of the Adult Guest Program is to expose adults to Young Life who can have a significant impact in a local area or on the mission as a whole. As you consider who to invite to be an adult guest, focus on those who will significantly help the local area, such as leadership on the committee. Include those who can influence public opinion about Young Life, such as a school superintendent, principal, head coach or community leader."
Action Steps and Information for registering Adult Guests:
Please make sure all people who should receive information about your trip are on the list of contacts with the camp office.
The contacts you send in for your area will receive, a few days before each item is due, email reminders to the email address listed in Staff Resources.
We want to make this as smooth of a process for you as possible. This is going to take a little extra effort. Please pour over the information below. If you have questions, call the camp office at 778-331-7944 or email the camp office at malibuclub@malibu.younglife.org.
Chaperone info - 14 days before your arrival at Malibu at the very latest
Do you have:
It is up to your area to determine what identification is required of students based on the information below.
Please see the Government of Canada webpage (section on International Visitors to Canada)
We provide an excel document as a resource for you to document parental consent to take the students to Canada. The purpose is to show that you are not stealing a bus load of teenagers. We do not want anything in this document turned into us at camp. It is simply a resource to help you. Please keep it in a separate binder for your return trip home. According to Canada Border Services, it must be an original parental signature.
Parental Consent Forms Package for Crossing the Borders
Use the same Consent documents as you did for entering Canada. Please do not throw these away or leave them at Malibu when you arrive here. You will need them for the return trip home.
Please make sure that you have checked with the latest requirements for any students or leaders in your group who either do not have a U.S. passport, or who are dual passport holders. You will need to stay abreast of all changes that are occurring in U.S. Immigration policies and how it will affect people in your group, particularly if you have people with valid student visas, work visas, or green cards understand that their status in the U.S. could change at a moment's notice.
Someone who is undocumented means that, although they were born in the States, due to their family situation, they have no proof at all of citizenship. They are usually children of illegal immigrants. We are utterly, utterly delighted that you are walking alongside these often marginalized youth. We would highly recommend not removing any undocumented students from America to bring them to camp. They will probably gain entry to Canada, but it is a very good possibility that they will not be able to return to America. You should plan a trip to another Young Life camp within the U.S. for any undocumented Americans.
When you travel to Malibu, you will have two legs of your journey that will be on different boats. The first is a BC Ferry. The second is Young Life's Malibu Princess or a water taxifrom the Malibu Landing (located in Egmont, BC) directly to a dock at camp. We've broken down the travel by boat into two different sections below.
Due with R2:
This will allow us to finalize the reservations for buses on the BC Ferries when they are full of campers
Bring with you to the BC Ferries, 30-60 minutes before departure time:
You will use the Sunshine Coast Route - Horseshoe Bay Terminal to Langdale Terminal near Gibson's Landing, BC.
You will need:
There are two different boats that will bring campers and leaders to Malibu Club.
The Malibu Princess is Young Life's very own passenger vessel.
If the number of camp guests exceeds the capacity of the Princess (aka, "going into overflow"), some areas may be required to take camp-arranged Water Taxis, also departing from the Malibu Landing.
Do you have:
See the Camp Fees, Contracts, and Accountability section under Camping on Staff Resources (SR login required for access) for full information on the contract timelines, fees, financial accountability, and how to add / drop / trade spots
Please contact the camp office at malibuclub@malibu.younglife.org if you have any questions.
Due: 10:00 am 14 days prior to arrival at camp at the very latest
Submit to the office:
Areas flying directly to Vancouver, at this point, do not need to submit
Due: 10:00 am PST 10 days prior to arrival at camp at the very latest
You will be asked for the following information, please have it handy when filling out the 10-Day Call-in form:
Due: 10:00 am PST 1 day prior to arrival at camp at the very latest
There is nothing better than getting a letter from home while you are away at camp! We love being able to get notes and care packages to leaders and campers while they are here for the week. Due to our remote location, it takes a very long time (and we mean VERY) for letters and especially packages to arrive here at Malibu. In order for a piece of mail to get here in time, we recommend parents/friends send it 4-6 weeks in advance, as it will need to clear customs and make its way up the inlet. We will hold mail here for campers that have yet to arrive and prefer to hold them before their arrival than to received it after they have left camp.
If a parent is sending a care package, have them write "Gift" and give a very low value on any customs documentation. If there are duties charged on the item, the camper may have to pay the fees on their package before it can be picked up from the post office, and thus the recipient may leave the country before they receive their gift. We cannot pay duty or brokerage fees for packages received, if fees are applied at the border and charged to us we will expect payment from the parents or from your area. This can be very expensive.
Address Mail in the following format:
Camper's Name
Camper - (Dates they are at camp)
Malibu Club
6545 Maple Road
Egmont, BC V0N 1N0
Canada
If mail is sent the day your trip leaves, or while you are at camp, recipients will not receive the mail, and it will be returned to the sender at their cost.
The retail and concession areas during your camp trip include:
All retail areas accept both U.S. and Canadian currency and cheques. The stores at camp accept Visa, Mastercard, American Express, and Discover. The canteen on the Princess accepts cash.
Many U.S. debit cards will flip to credit when you cross the border, and if credit has been disabled on the card, then it will decline at time of purchase. Have campers and leaders check the settings on their credit cards prior to departing home.
We do not have an ATM at camp so if someone wants to use cash, they must bring it with them.
Campers are able to buy digital gift cards for use in the Malibu retails stores on-site (not on the Princess) online ahead of their arrival to camp. Or parents/grandparents/supporters are able to buy it for them and have the code sent to the camper's email. Buy online Malibu store gift cards here.
We would love to help you set up Area Tabs in the Totem Inn (snack shop) and Hamilton's (coffee) so your leaders can enjoy one-on-ones. It is much easier for each area to set up an Internal Transfer then you can designate a specific limit for each concession area and not have to worry about working out the refund on Day 6, as we will only charge you for the amount that you spend (eg. if your tab was made for $100, but you only use $60, then we'll only charge the $60).
Tabs set up in the stores with cash or credit card won't get refunded automatically, only the Internal Transfer Area Tabs will be refunded at the end of the week.
For setting up Area Tabs, please be sure to complete the 10-Day Call-in section for Area Tabs with the amounts you are looking to do. The 10-Day Call-in form is the best place to submit that information. You can email the camp office if you have other questions.
All Internal Transfer amounts will be set up in Canadian Dollars.
In the event of an emergency situation where a guest requires further medical care than what we can provide on-site, they will be transported to the hospital. The BC health care system is not able to directly bill American insurance companies, so payment for all medical services is due upon services rendered. When the patient returns home, they can submit the receipt to their health insurance company for reimbursement.
All found items, including valuables, are gathered to the Linen Nook that is located under the Sitka dorm near Crossroads. If an items is missing throughout the camp week, they can check with the Nook to see if it has been found.
If they discover something is missing, or it hasn't been located, by the time they return home, direct them to the Contact page of the Malibu website and half way down is a button for Lost & Found. They can report the missing items there and someone from the department will be in contact with them to arrange shipment if the item is found.
Malibu Club provides all bedding for your stay (sheets, towels, pillows, and blankets).
Make sure to bring...
Cabin Leader
The Infirmary is covered by at least one BC licensed physician, and either a second BC licensed physician, or nurse or paramedic. They are available for general health ailments that come up through the camp week during clinic hours that are for half an hour after breakfast and half an hour after dinner. For emergency situations, they will be contacted by property staff.
Campers with prescription medications will come in to the infirmary on Main Street between 4:30 and 5:00 after arrival with a / their leader (a leader from an area can bring more than one kid) to meet with the medical team and turn prescription medications in. The medical team will make a plan with the leader and camper at that time based on what is needed for each student’s medical needs.