Trip Leaders, we are grateful for the time and energy you have invested in knowing kids. We are looking forward to serving you at Malibu this summer. As you prepare for your trip, please use the information below to plan.
Please give us a call (778-331-7944) or send us an email (malibuclub@malibu.younglife.org) if you have any questions!
See Registration Instructions section for exact deadlines for your camp week.
Do you have:
We cannot stress enough to use the tools that Young Life has provided for areas. In particular, engaging with the online health form and YL Connect Camp will make managing your camp trip so much more stream-lined.
Early Commitment Incentive
Be sure to check out the early commitment incentive. Essentially: get campers to fill out online Health Forms before March 1 and your area will be reimbursed. We highly recommend leveraging this incentive to the maximum potential for your area.
Check out the Registration Instructions page for complete details on all forms due for registration and check-in. A brief synopsis is below.
Why are the forms important?
While it may seem time consuming, we have committed to ensuring all paperwork dealing with campers is filled out and processed correctly. This is a great opportunity for us as administrators, area directors, trip coordinators and leaders to work to ensure the protection of the mission of Young Life by making sure all legal papers and processes (such as leader CBCs) are done and complete. Making sure all legal forms concerning campers are filled out well will reduce the risk put towards Young Life Camping and Young Life as a whole.
Make sure ALL of your leaders are listed in the Staff/Volunteer Roster with a current CBC on file with Young Life.
All leaders going to any YL camp this summer are required to complete the Summer Camp Leader Orientation through YL Access training portal. Due to our remote location and limited communications infrastructure, it is imperative that ALL leaders from your area (even last minute additions) have it documented that they have completed this prior to arriving at Malibu.
Please note that if someone on your trip is injured and requires hospitalization or medical care off property within BC, the camper or leader will be required to pay for the services up front. The parents will then take the receipt for the medical services paid for and submit it to their insurance company for reimbursement. Amounts that are paid and not covered by personal insurance can then be submitted to Young Life's Service Center to see if some would be covered. No medical care in Canada is able to directly bill Insurance providers from another country. The U.S. doesn't do it for Canadians. Canada doesn't do it for Americans. It's all even.
We prefer the online form for so very many reasons and on so many levels. You will need a paper copy for your travel days (we don't want it at camp). There is the option for a "Travel Short Form" when using the Online Health Form. More info for travel days.
Giving support to those filling out the online form:
PDF'S - For any areas using the paper PDF version of the YL6007, make sure you have the most current version completed in order to not be required to turn in an extra form for the Consent to Medical Treatment in Canada. If you have any version that is not indicated at the bottom of the page as being from Oct 2018 or later, you will be required to submit a whole other form with original parental signatures for each person in your trip that does not have a current version of the YL6007.
Includes the A-Form, Ethnicity, 2nd Timer, and the Housing Request sheets. Please read the instructions on the first tab of the document. You will need Excel.
To help with Housing in the Registration Packet: Available Summer Camper Housing
Permission to Leave Early Forms
Instructions for the 1853 form found on Staff Resources. 1853 Permission for Camper to Leave Camp Early.
The Trip Leader (the adult responsible for your whole trip while they are traveling as well as while they are at camp) will need to have a mobile phone that will be turned on the duration of the trip, including while traveling through Canada. It is of utmost importance that the phone number they have listed on the 10-Day Call-in have the ability to call out as well as receive calls while they are traveling in Canada until cell service disappears up the inlet.
If you have an adult individual or couple that is wanting to come along to Malibu with your camp trip, there is a possibility that they might be good candidates for our Adult Guest program. Young Life's Adult Guest program is a great time to "buy in" adults from your area who are interested in Young Life but are not involved yet, or don't really know what Young Life is about.
"The general purpose of the Adult Guest Program is to expose adults to Young Life who can have a significant impact in a local area or on the mission as a whole. As you consider who to invite to be an adult guest, focus on those who will significantly help the local area, such as leadership on the committee. Include those who can influence public opinion about Young Life, such as a school superintendent, principal, head coach or community leader."
Action Steps and Information for Registering
Friends, we would like to put this as gently as possible. If you are coming to camp at Malibu, you are going to leave your home country, and enter a foreign one. Again, you will be entering a foreign country. That means paper work and legal documents. We want to make this as smooth of a process for you as possible. Please pour over the information below. Then, pour another cup of coffee and go over it again. If you have questions, call us, email us. Allow us to help make things very clear and manageable for you.
Do you have:
Options
We hear anecdotal stories of areas using non-government issued ID (such as school ID cards) for a few of their kids and getting through fine. That's great. Using non-government issued ID is not according to governmental documentation and will be reason for the border officer to possibly start asking more questions which could result in a longer wait time or greater frustration for yourself and the officers, and possible denial of entry. It also leads them to start asking more questions of every trip after you too. Remember that every exception (meaning option number 3 above) piles up on the CBSA officers who are processing all Malibu trips each week until it looks to them like all Malibu trips want the exceptions to be the rule. The actions of areas in Week 1 are going to impact the processing experience for those in later weeks and later years, in the same way that the actions of the trips from last year are going to impact all the trips for this year.
We provide an excel document as a resource for you to document parental consent to take the students to Canada. The purpose is to show that you are not stealing a bus load of teenagers. We do not want anything in this document turned into us at camp. It is simply a resource to help you. Please keep it in a separate binder for your return trip home. It must be an original signature.
Instructions:
WHTI Travel Document Requirements (US Customs and Border Protection)
Options
Please make sure that you have checked with the latest requirements for any students or leaders in your group who either do not have a U.S. passport, or who are dual passport holders. You will need to stay abreast of all changes that are occurring in U.S. Immigration policies and how it will affect people in your group, particularly if you have people with valid student visas, work visas, or green cards understand that their status in the U.S. could change at a moment's notice.
Someone who is undocumented means that, although they were born in the States, due to their family situation, they have no proof at all of citizenship. They are usually children of illegal immigrants. We are utterly, utterly delighted that you are walking alongside these often marginalized youth. We would highly recommend not removing any undocumented students from America to bring them to camp. They will probably gain entry to Canada, but it is a very good possibility that they will not be able to return to America. You should plan a trip to another Young Life camp within the U.S. for any undocumented Americans.
A large part of the over all experience of Malibu is the journey it takes to get here. When you travel to Malibu, you will be taking two different boats. The first is a BC Ferry. The second is Young Life's Malibu princess from the Malibu Landing (located in Egmont, BC) directly to a dock at camp. For most campers (and some leaders!) this will be an adventure of a life time. We've broken down the travel by boat into two different sections below.
Due with R2 April 1st:
This will allow us to finalize the reservations for buses on the BC Ferries when they are full of campers
Bring with you to the BC Ferries, 30-60 minutes before departure time:
You will need:
The following information is a full detail of what we will need for camp registration from your area. Do all of this and send updated documents with any changes prior to your group's arrival and check-in should be quick. It is our personal goal to have you checked in and out of the office in less than 5 minutes. We want you to be out with your campers, not stuck in the office with us until 11pm on night 1 (it happens more often than you think!).
Please have all trip leaders, team leaders, area directors , admins, and trip coordinators associated with your area read over this section so we can get the Trip Leader back to where they belong on Day 1, enjoying Malibu with your students!
Do you have:
Canada Border Services
Young Life Screening
You will be asked for the following information, please have it handy when filling out the 10-Day Call-in form:
We know that you just got off of a very long boat ride, and before that a very long bus ride. Coming into the office to do paperwork doesn't sound ideal. But here's the thing: We like you, dear friends, and as Young Life leaders you are right up there with Superman and Captain America in our books. So we promise to greet you with smiling faces and a pitcher of ice cold water. And chocolate. Always chocolate. Then send you on your way. It is our personal goal to have you checked in and out of the office in less than 5 minutes. We want you to be out with your campers, not stuck in the office with us until 11pm on night 1 (Yuck!).
Please, please, have the Trip Leader who is attending camp with the campers read over this page so we can get them back to where they belong, enjoying Malibu with your students!
The Trip Leader will need to head to the Malibu Office on Main Street at Camp as soon as they get off the boat. The Admin Team will ask the following questions:
While this is going on, we will be checking over any paper Health Forms to ensure they are all filled out to completion and are the most current version.
If there are any forms missing, not a current version, or incomplete and the Trip Leader has already left, they will be called back in during the first Leader Meeting or we'll find them at dinner.
Using the Online Health Form application on the Young Life website will make your life so much easier. If you feel that you may have families who struggle with technologically, suggestion: have a Health Form party where you have leaders (with a bit of knowledge on how to fill out the form) with a handful of laptops. One, you have both campers and leaders filling out the forms, and two, you have more interaction between Parents and Leaders. Win/Win.)
Please note that everything is due by 10 am, Pacific Time. Weekends or holidays are no exceptions, except for R2 Contracts. Please call the Malibu Office if you have questions.
Week 1
April 1st (or first weekday)
05/15/2020
05/23/2020
05/25/2020
Week 2
April 1st (or first weekday)
05/20/2020
05/28/2020
05/30/2020
Week 3
April 1st (or first weekday)
05/25/2020
06/02/2020
06/04/2020
Week 4
April 1st (or first weekday)
05/30/2020
06/07/2020
06/09/2020
Week 5
April 1st (or first weekday)
06/04/2020
06/12/2020
06/14/2020
Week 6
April 1st (or first weekday)
06/09/2020
06/17/2020
06/19/2020
Week 7
April 1st (or first weekday)
06/14/2020
06/22/2020
06/24/2020
Week 8
April 1st (or first weekday)
06/20/2020
06/28/2020
06/30/2020
Week 9
April 1st (or first weekday)
06/25/2020
07/03/2020
07/05/2020
Week 10
April 1st (or first weekday)
06/30/2020
07/08/2020
07/10/2020
Week 11
April 1st (or first weekday)
07/05/2020
07/13/2020
07/15/2020
There is no available wifi for guests, leaders or campers. If a leader needs to contact the outside world for highly imperative reasons, they can use the phone in the camp office during regular office hours (see below for more information)
Malibu is one of the few places left in the world where you disconnect from technology. We encourage everyone to embrace it alongside the campers. It is awesome!
There is nothing better than getting a letter from home while you are away at camp! We love being able to get notes and care packages to leaders and campers while they are here for the week. Due to our remote location, it takes a very long time (and we mean VERY) for letters and especially packages to arrive here at Malibu. In order for a piece of mail to get here in time, we recommend parents/friends send it 4-6 weeks in advanced, as it will need to clear customs and make its way up the inlet. We will hold mail here for campers that have yet to arrive and prefer to hold them before their arrival than to received it after they have left camp.
If a parent is sending a care package, have them write "Gift" and give a very low value on any customs documentation. If there are duties charged on the item, the camper may have to pay the fees on their package before it can be picked up from the post office, and thus the recipient may leave the country before they receive their gift. We cannot pay duty or brokerage fees for packages received, if fees are applied at the border and charged to us we will expect payment from the parents or from your area. This can be very expensive.
There is no cell phone service or pay phones in the area. All campers, guests, and leaders will need to take care of all out standing business at home before they arrive at camp. If there are imperative or emergency events that come up while at camp, then leaders can use the satellite phone in the camp office during regular office hours. All calls are limited to 5 minutes maximum. It is 50 cents a minute and is payable by either Internal Area Transfer, cash, or credit card. Campers will not be allowed to use the phone without Head Leader approval and a leader present with them during the emergency phone call.
Camper's Name
Camper - (Dates they are at camp)
Malibu Club
6545 Maple Road
Egmont, BC V0N 1N0
Canada
If mail is sent the day your trip leaves, or while you are at camp, recipients will not receive the mail, and it will be returned to the sender at their cost.
All retail areas accept both U.S. and Canadian currency and cheques. The store accepts Visa and Mastercard. The concession shops (snack bar and coffee) and the craft shop accept Visa, Mastercard, American Express, and Discover.
Many U.S. debit cards will flip to credit when you cross the border, and if credit has been disabled on the card, then it will decline at time of purchase. Have campers and leaders check the settings on their credit cards prior to departing home.
We do not have an ATM at camp so if someone wants to use cash, they must bring it with them.
We would love to help you set up Area Tabs in the Totem Inn (snack shop) and Hamilton's (coffee) so your leaders can enjoy one-on-ones. It is much easier for each area to set up an Internal Transfer then you can designate a specific limit for each concession area and not have to worry about working out the refund on Day 6, as we will only charge you for the amount that you spend (eg. if your tab was made for $100, but you only use $60, then we'll only charge the $60). Tabs set up in the stores with cash or credit card won't get refunded, only the Internal Transfer Area Tabs will be refunded at the end of the week. Please head into the office to check in with our Admin team about setting those up. All Internal Transfer amounts will be set up in Canadian Dollars.
The Medicine Man is covered by at least one BC licensed physician, and either a second BC licensed physician, or nurse or paramedic. They are available for general health ailments that come up through the camp week during clinic hours that are for half an hour after breakfast and half an hour after dinner. For emergency situations, they will be contacted by property staff.
In the event of an emergency situation where a guest requires further medical care than what we can provide on-site, they will be transported to the hospital. The BC health care system is not able to directly bill American insurance companies, so payment for all medical services is due upon services rendered. When the patient returns home, they can submit the receipt to their health insurance company for reimbursement.
Due to the remote location of camp, and the complexity of transport, we take life-threatening allergies very seriously. We check health forms and 10-Day Call-in reports for indications of serious allergies and we will follow up with the area staff so the medical team can determine if the person should attend such a remote location. In the best of circumstances, it is a minimum of 3 hours to the closest medical facility.
We have combination locks to be checked out from the office to lock items in a drawer in the Men's Cabins, and there are small safes in the Women's cabins. Please visit the office on Main Street if you have questions/problems.
Trip leaders collect all electronics from their campers. We do not have the space nor capacity to keep them in the camp office. We encourage you to grab a bin or a bag with the ability to be locked to store them yourself in your rooms, perhaps under a bunk or in the lockable drawers/room safes mentioned above.
We understand that in some states medications, even over the counter, are required to be documented and locked up. That is not the case here. If they self-medicate at home, then they self-medicate here. If you have a student with medications that should not be out in the open, there are the above lock up methods in the cabins, or a leader can discuss with the camp doctor about lock up in the Medicine Man to be accessed only during clinic hours.
Malibu Club provides all bedding for your stay (sheets, towels, pillows, and blankets).
Malibu Club has a very mild climate. Expect temperatures in the 30s F during winter, 50s F during spring and fall and 70s-90s F in the summer. Evenings can be cold and rain is always a possibility. This is the "Pacific Northwest" (to use American terminology), so layers and a rain jacket are always a good idea.
All found items, including valuables, are gathered to the Linen Nook that is located under the Sitka dorm near Crossroads. If an items is missing throughout the camp week, they can check with the Nook to see if it has been found. If they discover something is missing, or it hasn't been located, by the time they return home, direct them to the contact page of the Malibu website and half way down is a button for Lost & Found. They can report the missing items there and someone from the department will be in contact with them to arrange shipment if the item is found.