Rockbridge Trip Leader Info

PLEASE NOTE: ROCKBRIDGE WILL NOT HAVE THE HORSE PROGRAM FOR SUMMER 2025. ROCKBRIDGE WILL HAVE OUR WIBIT PARK (INFLATABLES ON THE WATER).

Summer 2025

Trip Leaders, we are grateful for the time and energy you have invested in knowing kids. We are looking forward to serving you at Rockbridge this summer. We have been planning and preparing for you and your campers and cannot wait to create a space where they all feel a sense of belonging and excitement as they encounter the Gospel!

Christ’s love compels us to create a culture of​ Diversity, Equity and Belonging at Rockbridge, so that we reflect the full breadth of the Kingdom of God and those we serve. A culture of belonging is a core value to ensure that Rockbridge is a place where every person is welcomed, known, heard, respected, and celebrated for the ways they uniquely reflect the image of God. This will be achieved through a posture of listening, learning, relationship, personal sacrifice, and action.

We are committed to this in every effort from the planning of trips, the events at camp, the recruitment and training of our staff and volunteers, and how we serve one another. We are so excited to serve you and can't wait to spend the summer with you!

Please make sure the Camp Leader Orientation​ is complete for each leader (including yourself) as well as all screenings and compliances are up to date before Day 1 of your camp week. The Camp Leader Orientation​ can be done together or individually. You as the trip leader will need to manually check this off on the arrival form by the 48 hour deadline. Thank you!!!

As you prepare for your trip, please use the information below to plan. This page highlights all of the most pertinent information and resources to equip you for your trip.

All questions can be directed to Rockbridge Admin Manager, Matt Hypes. He can be reached at the Rockbridge office: 540-997-9276 or mhypes@rockbridge.younglife.org. Please look over this page, its linked documents before reaching out for questions.​ YoungLives Trip Leader Guide. Our promo videos are linked​ here. Check out our Instagram​ for more camp photos to use for your sells.

Summer 2025
Required Documents
Additional Resources
Financial Accountability

Staff Resources​ states the following about Trading Camp Spots:

Areas wishing to drop camp spots can trade those spots away to another area through the camp office. ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​

• Camps will honor trades between areas up until the day before the camp week begins.

• To complete a trade, all areas involved must confirm the trade with the camp office via email. A new DocuSign Contract will be created for each area.

Rockbridge’s policy includes:

Once at camp trips can trade spots for registrants on the YLCC arrival form:

Ex. The trip is contracted (allocated spots) for 20 spots but has 25 registrants on the arrival form. There are 5 spots that could be traded with another area that was under their contracted number.

 

The details below were put together to be a "one stop shop" for your camp trip. As we get closer to summer, we will continue to update this site; please bookmark the link and refer back to it frequently. If you have any questions at all, please don't hesitate to contact Matt Hypes: mhypes@rockbridge.younglife.org; 540-997-9276

**Updated 10/2024

Arrival & Departure

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ALL CAMP (Day 1):​ 1:00 - 4:00PM​ EST. Please call Rockbridge by 10:00AM EST to give your ETA and hear the final arrival reminders.

SR High Departure:​ Day 6 - 1:30PM

YoungLives​ Departure: Day 4 - 12:30PM (Childcare: 3PM)

WyldLife Departure:​​ ​ Day 5 - 12:30PM

Capernaum Departure:​ Day 5 - 12:30PM​

Please schedule your departure bus to arrive at least one hour prior to departure EST.

Packing List

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*Linens (blanket, fitted and flat sheet, pillow and pillowcase, bath towel) will be provided this summer!

  • Bathing Suit
  • Closed-toe Shoes
  • Linens -​ IF they prefer their own!
  • Money for Retail
  • Rain Jacket
  • Shorts
  • Sweatshirt
  • Themed Outfits*
  • T-shirts
  • Toiletries + Medications

The weather in Virginia during the summer months can range from cool to very hot, and often wet. Bring clothing accordingly.

Dates & Tasks

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  • 10-Day Report:​ Due 10 days prior to your arrival by 8:00am EST.
  • 48-Hour YLCC Arrival Form:​ Due 2 days prior to your arrival by 8:00am EST.​ Please ensure all campers/leaders are registered, update the required fields for each guest (health form status, housing preference, leader orientation, # of times at summer camp)​ AND click the "48 Hour Complete" button. Refer to section 4 of the YLCC User Guide​ for more details.
  • Day 1 Call-In via Phone Call (no form required):​ Please call the Rockbridge office (540-997-9276) by 10:00AM EST​ on your arrival day.
Camp Week:
Day 1 Call-In via Phone Call:​

Week 1: May 28 - June 2, 2025

Wed, May 18 @ 8:00AM

Mon, May 26 @ 8:00AM EST

Wed, May 28 @ 10:00AM

Week 2: June 3 - 8, 2025

Sat, May 24 @ 8:00AM

Sun, June 1 @ 8:00AM EST

Tue, June 3 @ 10:00AM EST

Week 3: June 9 - 14, 2025

Fri, May 30 @ 8:00AM EST

Sat, June 7 @ 8:00AM EST

Mon, June 9 @ 10:00AM EST

Week 4: June 15 - 20, 2025

Thu, June 5 @ 8:00AM EST

Fri, June 13 @ 8:00AM EST

Sun, June 15 @ 10:00AM EST

Week 5: June 22 - 27, 2025

Thu, June 12 @ 8:00AM EST

Fri, June 20 @ 8:00AM EST

Sun, June 22 @ 10:00AM EST

Week 6: June 28 - July 3, 2025

Wed, June 18 @ 8:00AM EST

Thu, June 26 @ 8:00AM EST

Sat, June 28 @ 10:00AM EST

Week 7: July 6 - 9, 2025

Tue, June 24 @ 8:00AM EST

Fri, July 4 @ 8:00AM EST

Sun, July 6 @ 10:00AM EST

Week 8: July 10 - 15, 2025

Mon, June 30 @ 8:00AM EST

Wed, July 8 @ 8:00AM EST

Thu, July 10 @ 10:00AM EST

Week 9: July 17 - 21, 2025

Mon, July 7 @ 8:00AM EST

Tue, July 15 @ 8:00AM EST

Thu, July 17 @ 10:00AM EST

Week 10: July 22 - 26, 2025

Sat, July 12 @ 8:00AM EST

Sun, July 20 @ 8:00AM EST

Tue, July 22 @ 10:00AM EST

Week 11: July 27 - 31, 2025

Thu, July 17 @ 8:00AM EST

Fri, July 25 @ 8:00AM EST

Sun, July 27 @ 10:00AM EST

Week 12: August 2 - 6, 2025

Wed, July 23 @ 8:00AM EST

Thu, July 31 @ 8:00AM EST

Sat, August 2 @ 10:00AM EST

Week 13: August 7 - 11, 2025

Mon, July 28 @ 8:00AM EST

Tue, August 5 @ 8:00AM EST

Thu, August 7 @ 10:00AM EST

Health Form (YL-6007)

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Please ensure every camper and leader has completed a health form prior to your arrival at camp.

**In instances when utilizing the online health form is not possible, the most up-to-date paper version​ can be used.

Other Items

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  • Area Camp Trip Survey:​ We'll send out the Area Camp Trip Survey​ in April. Please be sure to complete the survey by the assigned deadline. This survey allows the assigned team and camp staff to best prepare for your arrival at camp.
  • Food Allergies/Dietary Restrictions:​ Please ensure campers and leaders list food allergies/dietary restrictions on their health form.
  • Summer Camp Leader Orientation:​ Prior to arrival, please ensure your leaders have completed the Summer Camp Leader Orientation via Young Life Access. For instructions and more information, please refer to Summer Camp Leader Orientation page​ on Staff Resources.
  • Electronics:​ Please collect all personal electronics (cellphones, cellular enabled watches, iPads, laptops, DVD players, etc.) prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number and put in a storage bin. These will be collected upon arrival and stored until your departure.
  • Medications:​ Please collect all prescription medications prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. All medications must be in their original prescription container with the label.​ These will be collected upon arrival and stored in the Infirmary to be dispensed by our medical team. We will collect all medications except birth control, epi-pens and inhalers. Camp will stock typical over-the-counter (OTC) medications or their generic equivalent; these do not need to be brought to camp. If a camper brings OTC medications to camp, they will be collected and administered along with prescription medications.
  • Early Departures:​ If a camper needs to leave separate from the rest of your area, a completed Permission to Leave Early form (YL-1853)​ must be completed online before​ the camper is able to leave camp.
  • Campers Driving/Riding in Personal Vehicle:​ If a camper needs to drive their personal vehicle to/from camp OR​ a camper is riding to/from camp with another minor in their personal vehicle, a completed Permission to Drive To and From Camp (YL-1854)​ must be completed online before​ the camp trip. (Keep in mind that the Permission to Leave Early form (YL-1853)​ is also required when a camper rides home with another minor in their personal vehicle.)
  • Adult Guest Program:​ We are excited to host the Adult Guest program at Rockbridge again this summer! To fill an open room, please email Lee (lculp@rockbridge.younglife.org) and complete the Adult Guest registration form.
  • Controlled Substances:​ Use, possession or distribution of illegal and non-medical authorized drugs and/or alcohol is not allowed on camp property or in connection with any Young Life event. Young Life can send individuals home from camp or an event at their own expense and without refund for violating this policy. Young Life may also report violations of this policy to law enforcement as well as to a minor’s parent/guardian. Please refer to the Controlled Substances policy (AS-802)​ for more information.
  • Other Areas Your Week:​ Want to see which other areas will be at Rockbridge your week? On your camp trip in YLCC, click the dropdown arrow in the top right and select "Camp Trips by Week". This will show every trip at the camp you are attending organized by week. If you want to see all camp trips, check out the Camp Reservation Report​ found on the Camp Home page. Adjust the filters at the top of the report to find the data you're looking for.
  • Retail Gift Card:​ Click THIS LINK​ to pay for a retail gift card (formerly known as a "tab") for your camp trip before arrival. These gift cards can be used in both the store and snack bar.

Session-Specific Links

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Specialty Camping

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Required Documents

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Additional YL National Resources

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FAQs

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We have collected the answers to some Frequently Asked Questions that aren't previously answered in the sections above. If you have an idea to add to this section OR you don't see your answer, please reach out to Matt Hypes at Rockbridge: mhypes@rockbridge.younglife.org​ or 540-997-9276.

  • Catholic Mass: St. Patrick's Parish in Lexington has an 8:00am Sunday Mass. If transportation is need please coordinate with the office team about using a camp vehicle
  • Linens - will be provided this summer!
  • Please review the packing list or download it and share it with your campers.
  • Weather/Elevation - We typically have warm days and cooler nights. Make sure your students are prepared with a rain jacket and a sweatshirt/sweater for those nights. Your weather app (looking at Goshen, VA) on your phone should give you accurate predictions for the most part of what to expect.
  • Program Information - Please see the Program Letters section above for the Session Program Letters. These will contain information about potential program events, themed outfits, vision for your camp week, etc.
  • Forms & Health Forms - All required forms can be found above.
Pregnant Campers during YoungLives

Per the National Young Life Policy, campers who are pregnant CANNOT participate in the following activities:

  • Climbing Wall/Tower
  • Dodgeball/Volleyball
  • Hot Tub
  • Obstacle Course
  • Ropes
  • Swing
  • Waterslides
  • Wibit Park
  • Zipline

Per the National Young Life Policy, campers who are pregnant​ CAN participate in the following activities:

  • Archery Tag
  • Frisbee Golf
  • Game Room
  • Octoball
  • Pool
  • Soccer Field
  • Wiffle Ball